Property Operations Coordinator

Granite Student Living, LLC.; West Lafayette (IN); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Ancillary insurance (dental, vision, L

Matching 401k

Paid time off (including vacation,hols

Job summary

Granite Management, LLC in West Lafayette, IN, is seeking an Operations Specialist to support the Operations Manager with daily execution and administration of market operations on-site. You will coordinate vendors, turns, inspections, lease-compliance follow-up, resident communications, invoices, and operating records to ensure timely, accurate work.

Under the Market President, you will escalate issues, define scopes, gather bids, track vendor documentation, and serve as the primary contact for

Qualifications

• Two to three years of property management, facilities coordination, vendor coordination, or related operations experience is preferred; relevant transferable experience may be considered.
• Strong written and verbal communication, organization, documentation, follow-up, and problem-solving skills.
• Able to manage multiple priorities, meet deadlines, use sound judgment, and elevate issues appropriately.
• Comfortable working with residents, guarantors, vendors, inspectors, and internal teams in both routine and difficult situations.
• Working knowledge of standard office software and the ability to learn property-management, work-order, and document-management systems.

Responsibilities

• Coordinate with Property Management, Maintenance, Leasing, Accounting, residents, guarantors, and vendors as directed to keep market work moving.
• Prepare routine reports and meeting updates on turns, inspections, vendor activity, lease-compliance matters, invoices, and unresolved issues.
• Identify delays, quality concerns, policy questions, cost changes, resident-impacting issues, and other risks; promptly escalate them to the Operations Manager.
• Assist with defining scopes of work, requesting and organizing competitive bids, comparing vendor information, and preparing recommendations for the Operations Manager.
• Collect and track required vendor documents, including W-9 forms and certificates of insurance, and report missing or expired items before work begins.
• Schedule and coordinate approved seasonal, ongoing, turn, and as-needed vendor work; serve as a primary day-to-day contact for local vendors.
• Monitor vendor arrival, progress, quality, and completion; document deficiencies and coordinate corrections under the Operations Manager’s direction.
• Review invoices for completeness, coding, supporting documentation, and alignment with approved work; submit them to the Operations Manager for approval.

Skills

Property management

Vendor coordination

Communication

Organization

Problem solving

Multitasking

Office software

Job description

Granite Management, LLC in West Lafayette, IN, is seeking an Operations Specialist to support the Operations Manager with daily execution and administration of market operations on-site. You will coordinate vendors, turns, inspections, lease-compliance follow-up, resident communications, invoices, and operating records to ensure timely, accurate work.

Under the Market President, you will escalate issues, define scopes, gather bids, track vendor documentation, and serve as the primary contact for