Property Operations Coordinator

University at Buffalo; United States; On-site; USD 57,000 - 68,000; Full time

Job summary

University at Buffalo is seeking a Property Operations Coordinator to manage the operation, maintenance, and stewardship of a portfolio of university-owned and affiliated properties. The role serves as the primary contact for assigned properties and oversees building operations, tenant relations, maintenance, capital projects, and vendor management.

The coordinator collaborates with internal and external stakeholders, performs property inspections, and handles emergency responses outside regular

Qualifications

• Bachelor's degree or equivalent experience.
• Valid Class D driver's license.
• Strong project management and communication skills.

Responsibilities

• Manage operational, maintenance, and administrative aspects of assigned downtown and off-campus properties.
• Serve as liaison for tenants, campus partners, and external stakeholders.
• Oversee maintenance, construction activities, and capital improvement projects within budgets.
• Coordinate and monitor contractors, service vendors, and work order systems.
• Conduct property inspections ensuring safety, compliance, and facility standards.
• Prepare and track operating and capital budgets and support cost-control measures.
• Respond to emergencies and tenant concerns, including evenings and weekends.

Skills

Project management

Communication

Vendor management

Building operations

Stakeholder coordination

Education

Bachelor's degree or equivalent

Tools

AutoCAD

Photoshop

Job description

University at Buffalo is hiring a Property Operations Coordinator. The role involves managing the operation, maintenance, and stewardship of a portfolio of university-owned and affiliated properties, serving as the primary contact for assigned properties, and overseeing building operations, tenant relations, maintenance, capital projects, and vendor management. The coordinator collaborates with internal and external stakeholders and performs property inspections and emergency responses outside regular business hours.

Highlights

• Manage operational, maintenance, and administrative aspects of assigned downtown and off-campus properties.
• Serve as liaison for tenants, campus partners, and external stakeholders.
• Oversee maintenance, construction activities, and capital improvement projects within budgets.
• Coordinate and monitor contractors, service vendors, and work order systems.
• Conduct property inspections ensuring safety, compliance, and facility standards.
• Prepare and track operating and capital budgets and support cost-control measures.
• Respond to emergencies and tenant concerns, including evenings and weekends.
• Required qualifications include a relevant Bachelor's degree or equivalent experience, valid Class D driver's license, and strong project management and communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams) is required; AutoCAD and Photoshop experience preferred.
• The salary range is $57,151 to $67,500 annually with a full-time professional appointment term.