Property Operations Coordinator

University at Buffalo; Eggertsville (NY); On-site; USD 60,000 - 68,000; Full time

Job summary

University at Buffalo is hiring a Property Operations Coordinator to manage operations, maintenance, and stewardship for university-owned and affiliated properties. You will act as the primary liaison for tenants and oversee building operations, capital projects, and vendor services.

The role requires a Bachelor’s degree or equivalent experience, a valid Class D driver’s license, and strong project management skills. Proficiency in Microsoft Office is needed; AutoCAD and Photoshop are preferred.

Qualifications

• Bachelor’s degree or equivalent experience in related fields.
• Valid Class D driver’s license.
• Strong project management skills.
• Proficiency with Microsoft Office applications.

Responsibilities

• Manage operational, maintenance, and administrative tasks for assigned downtown and off-campus properties.
• Serve as the main contact for tenants, campus partners, and external stakeholders.
• Conduct routine property inspections and coordinate corrective actions.
• Oversee capital improvement projects from planning through completion within budget.
• Develop scopes of work, solicit bids, and manage RFPs and service contracts.

Skills

Project management

Tenant liaison

Problem solving

Education

Bachelor’s degree or equivalent experience

Tools

AutoCAD

Photoshop

Microsoft Office

Job description

University at Buffalo is hiring a Property Operations Coordinator. This role manages the operation, maintenance, and stewardship of a portfolio of university-owned and affiliated properties, serving as the primary liaison for tenants and overseeing building operations, maintenance activities, capital projects, and vendor services. The coordinator ensures properties are safe, functional, compliant, and well-maintained while collaborating with various university departments and external partners.

Highlights

• Manage operational, maintenance, and administrative tasks for assigned downtown and off-campus properties.
• Serve as the main contact for tenants, campus partners, and external stakeholders.
• Conduct routine property inspections and coordinate corrective actions to maintain compliance with building codes and safety regulations.
• Oversee capital improvement projects from planning through completion within budget.
• Develop scopes of work, solicit bids, and manage Requests for Proposals (RFPs) and service contracts.
• Collaborate with Procurement Services, Facilities Operations, and the University at Buffalo Foundation for property management support.
• Respond to tenant concerns and emergency situations, including availability during evenings and weekends.
• Required qualifications include a Bachelor’s degree or equivalent experience in related fields, valid Class D driver’s license, strong project management skills, and proficiency with Microsoft Office applications.
• Preferred qualifications include experience with commercial or institutional properties, space planning, lease administration, and skills in AutoCAD and Photoshop.
• Salary range is $60,245 - $67,500 annually, full-time, with a background check required before appointment.