Property Operations Coordinator

HME Companies; Brookings (SD); On-site; USD 42,000 - 54,000; Full time

Job summary

HME Companies seeks a Property Operations Coordinator to support daily operations across our portfolio of multifamily properties in Brookings, SD. This role suits someone who enjoys working with people, solving problems, and staying organized within a collaborative team.

You will assist Property Managers, coordinate move-ins and turnovers, manage admin tasks, review applications, and support resident relations.

Qualifications

• Multifamily housing experience or leasing experience is a plus.
• Valid driver's license and reliable transportation.
• Proficiency in Microsoft Word, Excel, Outlook and similar software.
• Ability to learn and become proficient with our property management software.

Responsibilities

• Directly support the Property Managers with daily operations activities.
• Collaborate with the Multifamily Director of Operations and team to support goals.
• Provide on-site support at managed properties.
• Coordinate move-ins and onboarding experiences.
• Assist with unit turnovers and maintain records.
• Review applications for accuracy and completeness; assist with resident retention.

Skills

Positive attitude

Decision making

Problem solving

Communication

Organized

Team player

Detail oriented

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

We are seeking an organized, motivated, and customer-focused Property Operations Coordinator to support the daily operations of our team and the multifamily properties we manage. This position is ideal for someone who enjoys working with people, solving problems, staying organized, paying attention to detail, and being part of a collaborative team.

KEY RESPONSIBILITIES

Property Operations

• Directly support the Property Managers with daily operations activities.
• Collaborate with the Multifamily Director of Operations and team to support performance and financial health goals.
• Provide various on-site support at the properties we manage.
• Coordinate move-ins and ensure a smooth onboarding experience.
• Assist with unit turnover coordination.
• Maintain accurate resident and property records.

Administrative Responsibilities

• Review all monthly property/unit utility bills and process tenant owed amounts.
• Ordering property and office supplies.
• Prepare and send reports.
• Ensure all residents meet the properties insurance requirements. Process incoming renters' insurance documents from residents and update tenant information as needed.
• Assist with delinquency follow-up and required notices.

Leasing & Resident Relations

• Respond promptly and professionally to prospects via phone, text, or email, providing quality candidates for further follow up.
• Schedule and assist with on-site tours as necessary.
• Review applications for accuracy and completeness and updating as necessary.
• Assist with resident retention initiatives.
• Sending mass communications.

Overall

• Demonstrate accountability and cross-team collaboration while delivering results.
• Become proficient in property management software, systems, and processes.
• Completing required training and ongoing professional development.
• Build trust through integrity and strengthen HME Properties' management reputation.
• This job description is not a comprehensive list of all duties and responsibilities.

SKILLS AND COMPETENCIES

• Positive and professional
• Sound judgment with strong decision-making and problem-solving skills
• Excellent written and verbal communication
• Dependable
• Self-motivated
• Comfortable working independently and as part of a team
• Highly organized with strong attention to detail

PREFERRED QUALIFICATIONS

• Multifamily housing experience, operations, property management, or leasing experience a plus
• Valid driver's license and reliable transportation
• Proficiency in Microsoft Word, Excel, Outlook, and similar software
• Ability to learn, and become proficient with, our property management software

WORK SCHEDULE

• Standard hours: Monday–Friday, 8:00 AM–5:00 PM; must be willing and able to work extended hours as needed, including weekends.
• Brookings based. Travelling to properties we manage as necessary.

HME Care is an Equal Opportunity, Affidnative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or status as a protected veteran. Applicants who would like to request reasonable accommodation to the application or interview process should call the Director of Human Resources at 1-605-736-1974 or email [e-mail].

Must be able to pass background check