Assistant Property Manager

Harbor Group Management; Virginia Beach (VA); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) Plan

Paid Time Off

Paid Holidays

Tuition Reimbursement

Employee Apartment Discount

Insta Pay Eligible

Job summary

Harbor Group Management seeks an Assistant Property Manager to support daily operations at our multifamily community in Virginia Beach. You will assist the Property Manager with rent collection, leasing support, financial reporting, and resident relations to ensure smooth property performance.

Ideal candidates have a high school diploma, 2+ years in multifamily property management, and proficiency with Microsoft Office and property management software such as Yardi, OneSite, or MRI.

Qualifications

• High School Diploma or equivalent.
• Minimum two years of multifamily property management experience.
• Proficiency with MS Office and property management software.
• Strong customer-service and communication skills.

Responsibilities

• Collect and post rent and manage delinquencies.
• Prepare daily deposits and financial reports.
• Process accounts payable and vendor invoices.
• Assist with leasing including showings and applications.
• Respond to resident inquiries and maintain resident satisfaction.
• Coordinate with maintenance for timely unit turns.

Skills

Lease knowledge

Rent collection

Customer service

Organizational skills

Communication

Education

High School Diploma or equivalent

Tools

Yardi

OneSite

MRI

Microsoft Office

Job description

Assistant Property Manager

Job Title: Assistant Property Manager

Division: Multifamily

Status: Non- Exempt

JOB SUMMARY:

The Assistant Property Manager supports the Property Manager in overseeing the day-to-day financial, operational, and administrative functions of a multi-family residential community. This role plays a key role in resident relations, rent collection, leasing support, financial reporting, and property operations to ensure the overall success and smooth running of the property.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Collect and post rent, fees, and other payments; manage delinquencies and implement collection procedures.
• Prepare daily bank deposits, reconcile bank accounts, and complete financial reporting tasks.
• Process accounts payable and vendor invoices; ensure proper coding, approvals, and reconciliation.
• Assist with month-end close-out procedures, general ledger postings, and security deposit accounting.
• Assist in leasing efforts including showing units, processing applications, and executing lease agreements.
• Support lease renewal programs and educate new and prospective residents on community policies.
• Shop competitive properties regularly to maintain market awareness.
• Respond promptly and professionally to resident complaints, service requests, and inquiries.
• Promote resident satisfaction and retention through excellent customer service and proactive communication.
• Circulate community notices and correspondence on a weekly, monthly, or as-needed basis.
• Use property management software (e.g., Yardi, OneSite, or MRI) for transaction entry, record keeping, and reporting.
• Ensure compliance with company policies, lease agreements, legal requirements, and fair housing laws.
• Assist with resident move-ins and move-outs, including lease term reviews, fee application, and disposition processing.
• Coordinate with the maintenance team to ensure timely unit turns and service requests.
• Act as on -site supervisor in the absence of the Property Manager.
• Assist in training and supervising property staff, delegating tasks as appropriate .
• Maintain open communication with ownership/management and provide community performance updates as needed.

QUALIFICATIONS

• High School Diploma or equivalent .
• Minimum of two years of experience in multifamily property management .
• Strong understanding of lease agreements, rent collection, and lease enforcement procedures .
• Proficient with Microsoft Office and Property Management software experience is a must .
• Comfortable with G/L postings, SODA (Security Deposit Accounting), and financial reconciliations.
• Proficiency in social media platforms (e.g., Facebook, Instagram, LinkedIn, etc.) is preferred .
• Excellent organizational and communication skills with the ability to manage multiple tasks and deadlines in a fast-paced environment .
• Strong attention to detail, problem-solving skills, and the ability to work independently or as part of a team .
• Must be customer-service oriented with the ability to interact professionally with residents and vendors .
• Valid driver's license required (for operating golf carts if applicable). #LI-D2

WHAT WE OFFER:

• Competitive Salaries & Bonuses
• Medical, Dental & Vision Plans
• 401(k) Plan with Employer Matching Contributions
• Paid Time Off (PTO) & 10+ Paid Holidays
• Paid Parental Leave
• Paid Birthday Off (Multifamily)
• Flexible Spending Accounts
• Company-Paid Long-Term Disability
• Company-Paid Life Insurance
• Short-Term Disability
• Health Savings Account with Employer Contributions
• Pre-Tax Commuter Benefit (Corporate)
• Wellness Perks
• FinFit Financial Wellness Program
• Legal Resources
• Employee Apartment Discount
• Employee Referral Program
• Employee Assistance Program
• Tuition Reimbursement
• Insta Pay Eligible
• Volunteer & Community Service Opportunities
• Employee Recognition & Awards

Benefit eligibility will be determined at the time of hire. Eligibility for certain benefits may vary based on position, location, hours worked, and other qualifying criteria.

Veteran Friendly

This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.

Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.