Property Operations & Contracts Administrator

CBRE; Pittsburgh (Allegheny County); On-site; USD 55,000 - 70,000; Full time

Job summary

CBRE is seeking a Property Administrator to coordinate departmental and financial activities within the Property Management function. You will support vendor management, contract processes and onboarding while ensuring data integrity and regulatory compliance.

You will work with market leaders, prepare monthly forecasts, and drive improvements in service delivery and governance. This role emphasizes accuracy, collaboration, and problem solving.

Qualifications

• High School Diploma or GED with 3-4 years of related experience.
• Understanding of processes, procedures, systems and concepts within own job function.
• Ability to evaluate and communicate unusual and/or complex content concisely.
• Advanced knowledge of Microsoft Office (Word, Excel, Outlook) and strong organizational skills.
• Advanced math skills including percentages, discounts and markups.

Responsibilities

• Collaborate with a Market Leader to improve service delivery to customers.
• Create monthly forecasting reports and present to management.
• Verify accuracy of management and leasing contract information.
• Review and approve vendor invoices, billings, expense reports, ARs and contract execution.
• Support the contract execution process.
• Ensure data integrity across systems.
• Ensure compliance with company policy, real estate laws and guidelines.
• Train new team members on policies, procedures and governance.
• Assist People/HR transition to onboard incumbent staff.
• Manage the client termination process.
• May participate in Asset Services internal audit process.
• Work with senior management to improve operational compliance.
• Gather and analyze data to identify and solve complex problems; propose new techniques.
• Impact team and related teams; suggest process improvements.

Skills

Analytical thinking

Communication skills

Organizational skills

Math skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE is seeking a Property Administrator to coordinate departmental and financial activities within the Property Management function. You will support vendor management, contract processes and onboarding while ensuring data integrity and regulatory compliance.

You will work with market leaders, prepare monthly forecasts, and drive improvements in service delivery and governance. This role emphasizes accuracy, collaboration, and problem solving.