Property Operations & Client Services Coordinator

TCWGlobal; Los Angeles (CA); On-site; USD 44,000 - 47,000; Full time

Job summary

TCWGlobal in Sherman Oaks, CA seeks a highly organized Property & Client Services Coordinator to support administrative and operational functions for a busy retail property. Reporting to the General Manager, you will handle contracts, AP, permits, COIs, and tenant coordination across Specialty Leasing and general property operations.

The role requires juggling multiple priorities, collaborating across departments, and ensuring processes are accurate and compliant. Equal opportunity employer.

Qualifications

• Bachelor's degree or equivalent combination of education and professional experience.
• 2–3+ years of administrative, property coordination, operations, or similar experience working with cross-functional teams.
• Experience with basic finance administration, including purchase orders, invoices/AP, accruals, and budget or forecast support.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
• Experience with Salesforce and Procore is highly desirable.

Responsibilities

• Maintain the Center Contract Log, tracking contracts, amendments, and related documentation.
• Draft work orders and service contracts and update expenditure forecasts.
• Ensure compliance with financial authorization, procurement, and contract policies.
• Support bidding and contract administration through Procore, including vendor notifications, contract drafting, execution routing, internal approvals, change orders, document uploads, and cost reconciliation.
• Attend progress meetings and manage assigned follow-up items.
• Process accounts payable and match invoices with appropriate supporting documentation.
• Route invoices for approval and coordinate with Accounts Payable and Fixed Assets teams.
• Research and resolve invoice discrepancies.
• Submit Vendor Maintenance Requests to ensure vendors are properly established for payment.
• Prepare and issue work/access permits; obtain COIs; manage insurance compliance.

Skills

Microsoft Outlook

Microsoft Excel

SharePoint

Salesforce

Procore

Contract interpretation

Cross-functional collaboration

Attention to detail

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Adobe/Docs handling

Job description

TCWGlobal in Sherman Oaks, CA seeks a highly organized Property & Client Services Coordinator to support administrative and operational functions for a busy retail property. Reporting to the General Manager, you will handle contracts, AP, permits, COIs, and tenant coordination across Specialty Leasing and general property operations.

The role requires juggling multiple priorities, collaborating across departments, and ensuring processes are accurate and compliant. Equal opportunity employer.