Property Operations Administrative Assistant | Guest Services

3M HEALTHCARE; Marblehead (OH); On-site; USD 34,000 - 42,000; Full time

Job summary

Equity Lifestyle Properties in Marblehead, Ohio, is seeking an Administrative Assistant to support property operations and guest services. You will greet guests, maintain communications with staff, and collaborate with management to uphold our professional standards.

The role also involves processing accounts payable in the automated system, handling procurement card reconciliations, organizing files, and assisting with training programs.

Qualifications

• High school diploma or equivalent.
• 1+ year of office experience.
• Strong communications and organizational skills.
• Meticulous attention to detail.
• Proficiency with computers, preferably Word, Excel and/or automated accounting systems.
• Willingness to work a flexible schedule, including weekends.

Responsibilities

• Greet guests in a professional and friendly manner.
• Maintain open communications with all property and regional staff.
• Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company.
• Process accounts payable within the automated accounting system.
• Assist in processing procurement card reconciliations.
• Organize and maintain files and order office supplies.
• Research and implement company-sponsored activities.
• Attend and participate in training programs and seminars as required.
• Handle inquiries by telephone in order to back up property staff.
• Run errands, including delivering various communications to guests or residents, as needed.
• Perform other miscellaneous duties as assigned.

Skills

Communication skills

Organizational skills

Attention to detail

Flexibility

Education

High school diploma or equivalent

Tools

Word

Excel

Accounting software / automated systems

Job description

Equity Lifestyle Properties in Marblehead, Ohio, is seeking an Administrative Assistant to support property operations and guest services. You will greet guests, maintain communications with staff, and collaborate with management to uphold our professional standards.

The role also involves processing accounts payable in the automated system, handling procurement card reconciliations, organizing files, and assisting with training programs.