Property Management Office & Community Coordinator

Woodlake Trails; Banning (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision

On-site gym

401(k) matching

Paid time off

Tuition reimbursement

Job summary

Sun Communities is seeking an Office Coordinator to support daily operations, resident relations and administrative tasks at our California community. You will greet guests, prepare notices, process rents, and maintain records per the Operations Manual.

Responsibilities include coordinating clubhouse rentals, assisting with marketing materials, data entry in Yardi, and supporting with resident events and relationships. A strong communicator with a valid driver's license is essential.

Qualifications

• High School Diploma or GED (Required).
• 2 years in administrative experience (Required).
• Excellent written and verbal communication skills.
• Must have a valid driver's license.
• 6 months in NetSuite (Preferred).
• 6 months in property management office experience (Preferred).

Responsibilities

• Greet guests and establish rapport; relay to Community Manager.
• Prepare and distribute resident communications (rules, notices, leases).
• Collect and post rents and deposits; issue receipts.
• Prepare monthly accounting and activity reports; maintain records.
• Answer phones, type, copy, fax, file; perform admin tasks.
• Review and code invoices for Community Manager approval.
• Schedule clubhouse rentals and process rental fees.
• Maintain office supplies and stock levels.
• Make collection calls for site rent payments; file bad debt.
• Process move-ins/outs per Operations Manual.
• Assist with planning resident relations events.
• Assist with marketing materials for homes and events.
• Refer sales prospects to Community Manager; enter data in Yardi.
• Assist prospects with Sun Homes inventory; show homes as directed.
• Forward Sun Homes service requests to Community Manager.
• Coordinate with underwriting for approvals of applicants.
• Maintain petty cash; record expenditures.
• Prepare bank deposits; make daily bank runs.
• Other duties as assigned.

Skills

Excellent written and verbal comms

Problem solving

Professional appearance

Valid driver's license

Education

High School Diploma or GED

Tools

NetSuite

Job description

Sun Communities is seeking an Office Coordinator to support daily operations, resident relations and administrative tasks at our California community. You will greet guests, prepare notices, process rents, and maintain records per the Operations Manual.

Responsibilities include coordinating clubhouse rentals, assisting with marketing materials, data entry in Yardi, and supporting with resident events and relationships. A strong communicator with a valid driver's license is essential.