Property Management Director

Community Assisted & Supported Living Inc; Sarasota (FL); On-site; USD 86,000 - 105,000; Full time

Benefits offered by this job

3 weeks PTO

10 paid holidays

401k with match

Health insurance

Dental

Vision

Life insurance

Short-term disability

Long-term disability

Job summary

Community Assisted & Supported Living Inc. Sarasota, FL seeks a strong leader to design and implement the separation of the property management department into its own division.

This exempt role starts at $95,000 annually and oversees HUD PBRA, SHP, LIHTC-related programs and audits. You will lead leasing operations, ensure compliance, supervise staff, and collaborate across departments to optimize unit usage and grant-funded funding streams.

Qualifications

• Bachelor’s degree preferred.
• At least three years in property management or income verification; knowledge of LURA, SAIL, ELI, and CDBG preferred.
• In-depth knowledge of relevant housing regulations and requirements.
• At least two years in supervisory/leadership role.
• Experience with mental health, substance use disorders, disabilities, or homelessness preferred.
• Proven management skills across teams and partner organizations.
• Strong leadership, integrity, adaptability, critical thinking, and problem solving.
• Excellent verbal and written communication; strong documentation skills.
• Proficient with MS Office, 40 wpm, and property management software.
• Must pass background checks, TB screen, and driver license requirements.

Responsibilities

• Track and report vacancies.
• Partner with leadership on marketing strategy and execution.
• Collaborate with maintenance and case management to maximize unit use.
• Oversee leasing processes, income qualification, and compliance across locations.
• Provide quality assurance for staff and offer leadership and guidance.
• Ensure rental rates comply with grants and contracts.
• Administer HUD PBRA, SHP, and Section 811 contracts; support audits.
• Manage LURA requirements and HUD-COC funding documentation.
• Maintain financial records related to rentals and contracts.
• Conduct internal audits and provide status updates to funders.
• Foster separation of duties and strong controls; support staff scheduling and payroll.
• Attend Florida Housing Finance Corporation and other housing workshops as requested.
• Provide a customer-service oriented approach when interacting with residents.
• Maintain confidentiality of resident and financial information.
• Maintain records electronically; professional interaction with residents, staff, and vendors.
• Align with CASL Leadership Expectations and Core Values.
• Oversee staff supervision and evaluations; assist in hiring and timecard approvals.
• Other duties as assigned.

Skills

Leadership

Supervisory experience

Verbal communication

Written communication

Organization

Documentation

Microsoft Office

SharePoint

Property management software

Budgeting & cost control

Education

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

Outlook

SharePoint

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Location Sarasota, FL

Make a Meaningful Impact Every Day

–We are seeking a strong leader to take chargeofdesigning and implementing the separation of the property management department into its own division. This is an overtime-exempt position with astarting annual salary at $95,000.Responsible for the administrative portion of CASL properties, many of which have restrictions regarding target tenants and income from grants and funding, including HUD-COC, HOME, SHP, CDGB, SAIL, and LIHTC. Ensure funding, contract, program, and grant requirements are met for each residence and/or project.This position is to make decisions,lead, and direct but also step in when needed to ensure day-to-day tasks are complete. Responsible for designing and implementing the proper strategic direction of the property management division with big picture thinking but knowledge of the details. Provide team development through empowerment and delegation.

Duties and responsibilities

• Track and report on vacancies.
• Partner with leadership on marketing strategy and execution.
• Collaborate with other departments, including maintenance and case management, to maximize unit use.
• Streamline, and ensure congruencies for all locations, lead policy, processes, and procedures for rental applications, income qualification, leasing, rent collection, move-ins, move-outs, recertifications/renewals, and notices along with the necessary supporting documentation, such as Tennant Income Certification.
• Provide ongoing quality assurance for staff as it pertains to the full leasing processes, including leadership, support, guidance, and direction.
• Ensure rental rates remain compliant with various grants, funding, contacts, etc.
• Responsible for the administration and ongoing compliance of HUD Project-Based Rental Assistance (PBRA), Supportive Housing Program (SHP), and Section 811 contracts. Oversees federal, state, and local audits, monitoring reviews, and regulatory compliance, including tenant eligibility, income verification, lease administration, occupancy requirements, and program-specific requirements. Maintains a thorough working knowledge of applicable landlord-tenant laws, HUD regulations, and the Federal Fair Housing Act to ensure organizational policies, property management practices, and housing programs remain in full compliance with all applicable requirements
• Oversee properties as it relates to the LURA attached to the property, including HUD-COC funds for the chronically homeless, HOME funded units, SHIP funded units, etc.
• Ensure requirements of the LURA for each property are met and retain documentation for this.
• Manage and maintain financial records relating to rentals.
• Contribute to quality assurance for other contracts as requested, such as HUD, CDBG, HOME, and LIHTC.
• Ensure there are adequate segregation of duties as it pertains to working with service organizations, community partners, and internal departments.
• Provide status updates and conduct internal audits.
• Helps manage cost effectiveness; provides reports, statistics, and other requested information both internally and externally to funders.
• Attend and participate in Florida Housing Finance Corporation and other housing workshops as requested.
• Provide a positive, customer service-oriented approach when interacting with residents.
• Check company email while on duty, responding timely, appropriately and professionally, to communicate internally and externally.
• Maintain confidentiality of all resident and financial information.
• Maintains records and files electronically in the server.
• Interact professionally with residents, co-workers and vendors. Maintain tact and professionalism.
• Displays CASL’s Leadership Expectations and makes decisions in line with CASL’s Core Values.
• Staff Supervision and Evaluation:
  Provides direct ongoing supervision to property management team, including support, encouragement, and mentorship. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include assigning and directing work, rewarding and disciplining team members, addressing complaints, and resolving problems. Completes staff performance evaluations according to CASL standards and implements agency personnel policies and procedures as necessary. Monitors and manages staff scheduling and service provisions. Assists in the interviewing and hiring of personnel in conjunction with the human resources department. Approve timecards for direct reports by deadline for payroll processing, including being responsive to fix errors and approve or deny PTO requests.
• Other duties and responsibilities as assigned.

Position Requirements

Qualifications/Education Requirements

• A Bachelor’s Degree is preferred.
• At least three (3) years of experience in a property management or income verification position. Experience with LURA, SAIL, ELI, and CDBG is preferred.
• In-depth knowledge of relevant housing regulations and requirements.
• At least two (2) years of experience in a supervisory and leadership role.
• Experience working with individuals with mental health, substance use disorders, disabilities, or homelessness is preferred.
• Proven management skills with ability to work with teams, different departments, and partner organizations.
• Leadership, including integrity, adaptability, critical thinking, and problem solving
• Strong organizational and documentation skills.
• Highly detail oriented.
• Demonstrates excellent verbal and written skills.
• Must demonstrate above average computer skills (40 wpm).
• Must be effective in unitizing Microsoft Suite, such as Outlook, Excel, Word, and SharePoint.
• Must be able to effectively utilize electronic property management software.
• Must successfully complete all criminal background screens and remain eligible. https://info.flclearinghouse.com
• Good Moral Character.
• Must pass a drug screen and follow drug-free workplace policy.
• Must maintain training as required.
• Must have a negative TB screening within 30 days of hire and annually thereafter.
• Valid Florida Driver’s License; must be able to drive with the ability to become and remain under the agency’s insurance policy.

Company Website www.caslinc.org

Full-Time Benefits 3 weeks PTO (prorated); 10 paid holidays annually; 401k with match after 6 months of service; health insurance; dental; vision; life; short-term disability; long-term disability

Pay Rate $95,000 Annual Salary Exempt

This position is currently accepting applications.