Assistant Property Manager

Camillus House; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Camillus House in Miami is seeking an Assistant Property Manager to support daily housing operations, including leasing, rent collection, inspections, and maintenance coordination to ensure safe, compliant properties.

Under the direction of the Property Manager, you will coordinate unit turnover, maintain tenant data, assist with notices and reports, and uphold Fair Housing regulations while working with a multidisciplinary team.

Qualifications

• Strong organizational, time management, and multitasking abilities.
• Excellent interpersonal and communication skills for tenant interactions.
• Ability to work independently and collaboratively with multidisciplinary teams.
• Demonstrated calmness and effectiveness under pressure.
• Proficiency in Word, Excel, and property management software (Rent Manager or similar).

Responsibilities

• Assist with housing inspections, including HQS and habitability checks, documenting results accurately.
• Coordinate and follow up on maintenance and service requests with Facilities staff.
• Support rent and client contribution collection, track payments, and assist with reporting.
• Prepare and deliver notices, reports, and documentation related to tenant payments and occupancy.
• Collaborate with staff and tenants to address lease agreements, violations, and recertifications.
• Assist in processing applications, lease execution, and tracking renewals/ expirations.
• Maintain accurate tenant and property data in internal systems, including lease terms and payments.

Skills

Strong organizational skills

Interpersonal & communication

Independent & collaborative

Calm under pressure

Word/Excel + property mgmt software

Education

High School Diploma or GED

Tools

Rent Manager or similar

Job description

About Us

Camillus House serves individuals experiencing homelessness in South Florida by providing housing, healthcare, and supportive services. Guided by the teachings of St. John of God, our work is rooted in the values of Hospitality, Respect, Quality, Spirituality, and Responsibility.

Position Summary

Under the direction of the Property Manager, the Assistant Property Manager supports daily housing operations, including leasing, rent collection, inspections, and maintenance coordination to ensure safe, compliant, and well‑maintained properties.

Key Responsibilities

• Assist with housing inspections, including HUD Housing Quality Standards (HQS) and habitability checks, ensuring compliance with required guidelines and documenting results accurately.
• Coordinate and follow up on maintenance and service requests, working with Facilities staff to ensure timely resolution and unit readiness.
• Support rent and client contribution collection processes, including tracking payments, maintaining accurate records, and assisting with reporting and follow‑up on late or missing payments.
• Assist in preparing and delivering notices, reports, and documentation related to tenant payments, lease compliance, and occupancy requirements.
• Collaborate with supportive housing staff, property management, and tenants to address lease agreements, violations, recertifications, and housing‑related concerns.
• Support leasing functions including processing applications, assisting with lease and participation agreement execution, and tracking renewals and expirations.
• Maintain accurate tenant and property data in internal systems, including lease terms, payment records, inspections, and compliance documentation.
• Coordinate unit turnover activities to ensure vacant units are prepared, inspected, and ready for occupancy within required timelines.
• Serve as a resource to tenants by addressing housing‑related questions and providing guidance on lease terms, unit care, and expectations.
• Ensure compliance with Fair Housing regulations, landlord/tenant laws, and applicable housing program requirements while performing additional duties as assigned.

Requirements

• Education: High School Diploma or GED required. Relevant combination of education, experience, and certifications will be considered.
• Skills & Competencies:
  • Strong organizational, time management, and multitasking skills.
  • Strong interpersonal and communication skills with the ability to manage tenant interactions and resolve concerns.
  • Ability to work independently and collaboratively with multidisciplinary teams.
  • Demonstrated ability to remain calm and effective under pressure.
  • Proficiency in computer applications such as Word, Excel, and property management software (e.g., Rent Manager or similar systems).
  • Knowledge of affordable housing regulations, compliance requirements, and property management practices preferred.
• Work Schedule: Non‑Remote. Full‑time schedule with flexibility to work evenings, weekends, and attend tenant or organizational meetings as needed.
• Additional Requirements:
  • Successful completion of toxicology testing and criminal background screening (local, federal, and Level II/OIG).
  • Valid Florida Driver’s License with a clean driving record.
  • Experience in property management, leasing, or subsidized/affordable housing preferred.
  • Familiarity with Florida Landlord/Tenant Law and housing compliance guidelines is a plus.

Equal Opportunity Employer

Camillus House is an Equal Opportunity Employer.