Property Management Coordinator & Client Services

Boston Properties, Inc; Reston (VA); On-site; USD 61,000 - 76,000; Full time

Job summary

Boston Properties, Inc. is seeking a on-site Property Management Coordinator in Reston, VA to assist day-to-day operations and client relations for a property or portfolio.

You will coordinate client requests, administer maintenance services, process invoices, and create purchase orders and contracts with vendors. Ideal candidates have a high school diploma (Bachelor's preferred), 0–3 years in customer service or admin, strong MS Office skills, and excellent communication.

Qualifications

• High school diploma or equivalent; Bachelor's degree preferred.
• 0-3 years of customer service experience; admin/real estate experience desirable.
• Excellent written and verbal communication; professional demeanor.
• Strong listening, clear thinking and courteous communication under stress.
• Proficient with Microsoft Office Applications.
• Ability to organize, prioritize and work independently or in a team.
• Able to work beyond regular hours.

Responsibilities

• Create purchase orders and service contracts; code and process vendor invoices to contracts and budgets.
• Process Accounts Payables and invoices to avoid budget variances.
• Review invoices and contact vendors on questionable billings.
• Manage sustainability statistics for the portfolio (waste, energy, water).
• Maintain insurance certificates for contractors.
• Bill client work orders for billable services bi-monthly.
• Coordinate scheduling of contractor work and liaise with clients.
• Support budgeting data entry and reports for properties.

Skills

Customer service

Communication skills

MS Office

Organization

Teamwork

Problem solving

Time management

Independent work

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Boston Properties, Inc. is seeking a on-site Property Management Coordinator in Reston, VA to assist day-to-day operations and client relations for a property or portfolio.

You will coordinate client requests, administer maintenance services, process invoices, and create purchase orders and contracts with vendors. Ideal candidates have a high school diploma (Bachelor's preferred), 0–3 years in customer service or admin, strong MS Office skills, and excellent communication.