Property Management Associate

Creative Solutions Services, LLC; New York (NY); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid sick leave

Job summary

Pyramid Consulting, Inc. is actively interviewing for a Property Management Associate in New York, onsite. This 3–4 month contract role supports administrative and operational tasks within the property management team.

Responsibilities include handling calls and emails, coordinating with tenants and vendors, verifying COIs, and processing invoices in the property management system. Strong organizational and communication skills are required.

Qualifications

• COI verification experience or familiarity is required.
• Accounting or AP/finance experience is needed.
• Experience in property management or facilities management is preferred.
• Strong communication and customer service skills are essential.
• Excellent organizational and time-management abilities are required.
• Proficiency with standard office software and ability to learn new systems.

Responsibilities

• Provide administrative and operational support for property management activities.
• Answer phone calls and emails promptly and professionally.
• Communicate with tenants, vendors, and internal teams as needed.
• Review and verify COIs for accuracy and compliance.
• Enter and maintain invoice information in accounting or PM systems.
• Support day-to-day property operations and documentation management.
• Provide professional customer service and route inquiries appropriately.

Skills

COI verification

Accounting experience

Property management

Customer service

Time management

Communication skills

Education

High School Diploma or GED

Tools

Property management software

Accounting software

Microsoft Office

Job description

Immediate need for a talented Property Management Associate. This is a 03-04 months contract opportunity with long-term potential and is located in New York, NY (Onsite).

Job ID:26-21315

Pay Range: $21 - $22/hour.

Employee benefits include, but are not limited to:

• health insurance (medical, dental, vision)
• 401(k) plan
• paid sick leave (depending on work location)

Key Responsibilities:

• Provide administrative and operational support for property management activities
• Answer incoming phone calls and respond to emails in a timely and professional manner
• Communicate with tenants, vendors, internal teams, and other stakeholders as needed
• Review and verify Certificates of Insurance (COIs) for accuracy and compliance
• Follow up on missing, incomplete, or expired insurance documentation
• Enter, process, and maintain invoice information in the designated property management or accounting system
• Assist with basic invoice tracking and financial administrative activities
• Maintain accurate electronic and physical records, documents, and files
• Assist with issuing identification cards, access credentials, or other property-related documentation, as required
• Coordinate departmental activities and support day-to-day property operations
• Perform data entry and ensure information is entered accurately into internal systems
• Manage multiple administrative requests and priorities in a fast-paced work environment
• Provide professional customer service and promptly address inquiries or route them to the appropriate contact
• Support additional administrative and property management activities as assigned

Key Requirements and Technology Experience:

• Must have skills:Certificate of Insurance (COI) verification
• Accounting experience
• Property management experience
• Strong computer literacy and ability to learn new software programs and internal systems
• Excellent customer service and interpersonal skills
• Strong organizational and time-management abilities
• Effective written and verbal communication skills
• Ability to manage phone calls, emails, documentation, and administrative tasks efficiently
• Strong attention to detail and accuracy
• Ability to prioritize multiple assignments and meet deadlines
• Comfortable working independently in a busy, fast-paced onsite environment
• Proficiency with standard computer applications, including email and Microsoft Office tools
• Previous administrative, property management, facilities, office support, or customer service experience
• Basic accounting, accounts payable, invoice processing, or financial administration experience
• Experience reviewing Certificates of Insurance (COIs)
• Familiarity with property management, facilities management, or accounting software
• High School Diploma or GED required

Our client is a leading Real Estate Industry, and we are currently interviewing to fill this and other similar contract positions.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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