Property Management Administrative Specialist

Shea Properties LLC; Walnut (CA); Sur place; USD 33 000 - 38 000; Plein temps

Avantages offerts par ce poste

PTO

Paid holidays

Medical insurance

Dental insurance

Vision insurance

401k

Disability insurance

Life insurance

Résumé du poste

Shea Properties in Walnut, California is seeking an organized Administrative Assistant to support the Commercial Management Group and assist Senior Real Estate Managers. You will handle front desk duties, coordinate invoices, maintain records, and help prepare reports in a fast-paced office environment.

Ideal candidates have a high school diploma (or some college), 2 years in office operations, and proficiency with Microsoft Office. Yardi experience is preferred.

Qualifications

• High school diploma or equivalent.
• 2 years college education or 2 years’ experience in office operations, preferably property management.
• Proficient in Microsoft Excel, Word, Adobe and Outlook.
• Must be able to work in a team environment and handle multiple priorities in a fast-paced setting.
• Yardi commercial management software experience is preferred.

Responsabilités

• Answer calls from internal and external customers and direct requests.
• Greet walk-in customers and prospective tenants.
• Open and distribute mail.
• Maintain tenant/vendor lists and update insurance certificates.
• Code invoices, obtain W-9s, and upload invoices to Avid.
• Prepare service contracts and route for signature.
• Process tenant bill-back invoices and adjustments as directed by managers.
• Maintain property files and organize records.
• Assist with tenant events, fire drills, and training.

Connaissances

Customer service

Teamwork

Organizational skills

Communication (written)

Multitasking

Formation

High school diploma or equivalent

2 years college or 2 years office ops experience

Outils

Microsoft Excel

Microsoft Word

Adobe

Outlook

Yardi (preferred)

Description du poste

Shea Properties in Walnut, California is seeking an organized Administrative Assistant to support the Commercial Management Group and assist Senior Real Estate Managers. You will handle front desk duties, coordinate invoices, maintain records, and help prepare reports in a fast-paced office environment.

Ideal candidates have a high school diploma (or some college), 2 years in office operations, and proficiency with Microsoft Office. Yardi experience is preferred.