Property Management Admin & Leasing Specialist

Dolan Homes; Egg Harbor Township (NJ); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Health insurance

Paid time off

Job summary

Dolan Homes in Egg Harbor Township, NJ is seeking an Administrative Assistant to support daily operations in a mobile home community. You will handle tenant communications, lease administration, lot inspections, notices, and eviction-related tasks, while coordinating with maintenance and staff.

The role requires proficiency with Google Workspace, Rent Manager, and strong organizational skills to manage documents, notices, and reports for community standards.

Responsibilities

• Tenant communications - correspondence with tenants to address questions and concerns, provide information and respond to phone calls and emails professionally, and delegate tenant requests such as maintenance.
• Lease Agreements - understands Lease Agreement in each community to ensure compliance, make changes to Lease, prepare new Leases for existing and new tenants, ensure tenants are in compliance with Lease Agreements
• Lot inspections, friendly letters, emails - inspect lots, take photos to compare with Lease, inform tenants of work to be completed to exterior of home and lot to comply with lease and uphold community standards
• Notices to Cease - prepares notices to tenants for severe or repeated Lease violations
• Notices to Quit, Tenancy Complaints, Abandonment Actions, Eviction process - understands legal process in sending notices to attorney’s offices, communicates with legal staff, manages deadlines for notices and follows up to ensure either resolution or escalated action
• Rent, Habitual Late Payments, Delinquency Reports, Non Payment Complaints - processes rent, tracks late payments, creates notices based on timelines, assists with online payment setup and instructions
• Emails - proficient in emailing tenants and partners, ensuring correctness of addresses and subject matter
• Using Google Workspace - uses Gmail, Drive, Sheets, Calendar, Photos, and mobile communications
• Phone Calls - answers calls professionally and provides appropriate information to tenants or others
• Updating Tenant Information - updates tenant files, directories, tracking spreadsheets and notices
• Rent Manager - navigates Rent Manager to track payments, send mass emails, review applications, prepare reports
• Office Skills - uses copier/scanner, mailing procedures, organizes files, uses labeling and texting tool
• Maintenance Requests - records maintenance requests, coordinates with maintenance, prepares estimates and charges to tenants
• Marketing/Sales - assists with home purchases, listings, tours, and lease-related inquiries
• Rent Increases - prepares rent increase notices, renewals, updates tenant records and notices

Job description

Dolan Homes in Egg Harbor Township, NJ is seeking an Administrative Assistant to support daily operations in a mobile home community. You will handle tenant communications, lease administration, lot inspections, notices, and eviction-related tasks, while coordinating with maintenance and staff.

The role requires proficiency with Google Workspace, Rent Manager, and strong organizational skills to manage documents, notices, and reports for community standards.