Property Management Admin – Hybrid Work & Growth

Brixmor Employment Company LLC; Chicago (IL); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Hybrid work schedule

Benefits package

Job summary

Brixmor Employment Company LLC is seeking an Administrative Assistant to support the Property Management Department in Chicago. You will assist tenants, process invoices, help with budget tasks, and coordinate utility accounts while ensuring timely and courteous service.

The role requires 3–5 years in an admin capacity and strong MS Office skills; real estate knowledge is a plus. A hybrid schedule is offered with competitive pay and benefits, reflecting background and responsibilities.

Qualifications

• High school diploma or equivalent; 3–5 years in an administrative support role.
• Real estate knowledge preferred.
• Strong communication, time management, and decision-making skills.

Responsibilities

• Assist tenants in a courteous, professional and timely manner
• Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
• Collect updated tenant information as necessary and distribute appropriately
• Assist Property Manager as necessary with preparation of annual operating budget
• Assist Property Accountants as directed by their supervisor with tenant accounting issues
• Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
• Work independently and within a team on special, nonrecurring and ongoing projects
• Assist in all general administrative duties and other duties as required
• Prepare forms for specialty leasing deals, open, close and possession notices
• Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
• Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
• Coordinate the transfer of utility accounts to and from Landlord’s name.
• Provide utility information to Construction Dept as needed.
• Other duties as assigned by Supervisor

Skills

Verbal communication

Written communication

Customer service

Time management

Decision making

Team player

Attention to detail

Initiative

Reliability

Punctuality

Education

High school diploma or equivalent

Tools

MS Word

Excel

Outlook

PowerPoint

JDE

Avidxchange

Building Engines

Nexus

Salesforce

eBuilder

Job description

Brixmor Employment Company LLC is seeking an Administrative Assistant to support the Property Management Department in Chicago. You will assist tenants, process invoices, help with budget tasks, and coordinate utility accounts while ensuring timely and courteous service.

The role requires 3–5 years in an admin capacity and strong MS Office skills; real estate knowledge is a plus. A hybrid schedule is offered with competitive pay and benefits, reflecting background and responsibilities.