Administrative Assistant, Property Management

BRIXMOR PROPERTY GROUP; Orlando (FL); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Hybrid work schedule

Competitive pay

Job summary

BRIXMOR PROPERTY GROUP in Orlando, FL is seeking an Administrative Support for the Property Management Department. You will assist supervisors and the department to help the company meet its goals, handling tenant inquiries and coordinating invoices and budgets.

The role requires a high school diploma, 3–5 years of office experience, and strong communication, time management and computer skills. Knowledge of JDE, AvidXchange, Building Engines, Nexus, Salesforce and eBuilder is a plus.

Qualifications

• High school diploma or equivalent required.
• 3–5 years of office experience in admin support.
• Knowledge of real estate is preferred.
• Strong verbal and written communication, customer service and time management.
• Proficient in MS Word, Excel, Outlook and PowerPoint; able to learn JDE, AvidXchange, Building Engines, Nexus, Salesforce & eBuilder.

Responsibilities

• Assist tenants in a courteous, professional and timely manner.
• Review, research and code invoices for payment per operating budget.
• Collect updated tenant information and distribute accordingly.
• Assist Property Manager with annual operating budget preparation.
• Assist Property Accountants with tenant accounting issues as directed.
• Support Tenant Coordinator with property/tenant requests per life-safety policies.
• Work independently and in teams on projects, ongoing and special.
• Prepare forms for specialty leasing deals and notices (open/close/possession).
• Prepare vendor contracts, tenant bill backs and re-classes.
• Update tenant/vendor contact sheets, utility schedules and related records.
• Coordinate utility account transfers and provide utility information to Construction Dept.
• Perform general admin duties and other tasks as required.

Skills

Verbal & written communication

Customer service

Time management

Decision-making

Team player

Attention to detail

Reliability

Education

High school diploma or equivalent

Tools

JDE

AvidXchange

Building Engines

Nexus

Salesforce

eBuilder

MS Word

Excel

Outlook

PowerPoint

Job description

This position provides administrative support to the Property Management Department. The main function is to support his/her supervisors and the Department, which ultimately helps the company, as a whole, fulfill its goals.Responsibilities include, but not limited to:Assist tenants in a courteous, professional and timely mannerReview, research and code invoices for payment according to operating budget; submit to manager for approval in a timely mannerCollect updated tenant information as necessary and distribute appropriatelyAssist Property Manager as necessary with preparation of annual operating budgetAssist Property Accountants as directed by their supervisor with tenant accounting issuesAssist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocolsWork independently and within a team on special, nonrecurring and ongoing projectsAssist in all general administrative duties and other duties as requiredPrepare forms for specialty leasing deals, open, close and possession noticesPrepare vendor contracts, tenant bill backs and zero-dollar re-classesUpdate tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locationsCoordinate the transfer of utility accounts to and from Landlord’s name. Provide utility information to Construction Dept as needed.Other duties as assigned by SupervisorQualifications:High school degree or equivalent3-5 years office experience in an administrative support positionReal estate knowledge preferredSkilled in verbal & written communication, customer service, time management, and decision-makingTeam player and works well and professionally with all levels of the organization and external contactsStrong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilderAbility to create, manipulate and maintain databasesAbility to organize and manage multiple projectsStrong attention to detail and personal initiativeAbility to produce error-free work and to adapt quickly to new work assignments and situationsReliable, on-time attendanceBrixmor offers a hybrid work schedule (first three days of the week in the office, the balance remote optional), very competitive pay commensurate with background and responsibilities plus a benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities.EOE (Brixmor is an Equal Opportunity Employer)Brixmor's Privacy Policy: https://www.brixmor.com/terms-and-policies/applicant-notice