Property Maintenance & Vendor Coordinator (On-Call)

Greater Cincinnati BOMA; Cincinnati (OH); On-site; USD 52,000 - 72,000; Full time

Job summary

3CDC is seeking a Property Maintenance Coordinator to support the Property Management and Development teams in Cincinnati. You will lead administrative duties, schedule maintenance, track work orders, and coordinate third‑party contractors and vendors across over 150 commercial spaces.

The role includes responding to after-hours and weekend requests, tracking budgets, processing invoices, and maintaining tenant contact information. Strong communication and organizational skills are essential.

Qualifications

• Minimum of 5 years of experience in property management, maintenance, or general construction.
• Excellent customer service skills and strong written/verbal communication.
• Ability to work under pressure, handle after-hours requests, and stay organized.
• Experience coordinating third‑party vendors and maintaining records.

Responsibilities

• Coordinate service providers for maintenance across 3CDC assets.
• Data entry for invoice processing and tenant contact database.
• Schedule and manage third-party contractors and vendors; track work orders.
• Maintain preventative maintenance schedules and vendor relationships.
• Assist with budget tracking, invoicing, and basic office duties.
• Respond to after-hours and weekend maintenance requests as needed.

Skills

Customer service

Communication

On-call readiness

Confidentiality

Budgeting

Education

Property management experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

3CDC is seeking a Property Maintenance Coordinator to support the Property Management and Development teams in Cincinnati. You will lead administrative duties, schedule maintenance, track work orders, and coordinate third‑party contractors and vendors across over 150 commercial spaces.

The role includes responding to after-hours and weekend requests, tracking budgets, processing invoices, and maintaining tenant contact information. Strong communication and organizational skills are essential.