Property Management Officer

BOMA Cincinnati; Cincinnati (OH); On-site; USD 60,000 - 90,000; Full time

Job summary

The Cincinnati Center City Development Corporation (3CDC) seeks a Property Management Officer to lead administrative duties across maintenance, scheduling, and repairs for 3CDC assets. The role supports both the Property Management and Development teams, coordinating third-party contractors and ensuring timely responses to maintenance needs.

Responsibilities include tracking spending, processing invoices, coordinating vacant-building maintenance, and ensuring compliance with city codes.

Qualifications

• Minimum 5 years of experience in property management, maintenance, or general construction/general trade work.
• Excellent customer service skills.
• Strong verbal and written communication.
• Ability to stay calm and work under pressure.
• Personable, positive attitude with ability to work with diverse people.
• Willingness to be on call for nights/weekends as needed.

Responsibilities

• Coordinate service providers to perform maintenance for assets.
• Data entry for invoice processing and budgeting.
• Maintain an up-to-date tenant contact database.
• Manage and schedule third-party contractors and vendors.
• Track work orders and preventative maintenance timelines; keep staff informed.
• Maintain records of contracts, service agreements, and certifications.
• Manage vendor relationships and coordinate preventative maintenance for HVAC, elevator, janitorial, and other systems.
• Respond to after-hours and weekend requests; address emergencies as needed.
• Support Sr. Property Manager with budgeting and expense tracking.”

Skills

Property management

Microsoft Office

Customer service

Communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The mission of Greater Cincinnati BOMA is to be recognized as a principal voice through leadership advocacy and education for the commercial real estate industry.

The Cincinnati Center City Development Corporation (3CDC) is a 501(c)(3), tax‑exempt, private, non‑profit corporation. The organization’s mission and strategic focus is to strengthen the core assets of downtown by revitalizing and connecting the Central Business District and Over-the-Rhine (OTR). 3CDC works in close collaboration with the Cincinnati corporate community and City of Cincinnati to carry out its mission. With an annual operating budget of $20 million, the organization has a team of approximately 170 full‑time staff and 180 part‑time staff engaged in real estate development, real estate management, civic space management and programming and business district management.

• Real Estate Development - To date, 3CDC has played a direct role in nearly $1.7 billion in development projects in downtown Cincinnati and the adjacent neighborhood of Over-the-Rhine. In completing over 100 development projects, 3CDC has reimagined key civic spaces, added market‑rate and affordable housing to the urban core and created density through mixed‑use residential and office projects that support local small businesses.
• Real Estate Management - 3CDC leases and manages over 660,000 square feet of commercial space and over 5,100 parking spaces with annual operating revenues exceeding $32 million.
• Civic Space Management and Programming - 3CDC manages and programs six civic spaces – Fountain Square, Washington Park, Ziegler Park, Memorial Hall, Court Street Plaza and Imagination Alley. 3CDC hosts nearly 1,600 free family‑friendly events each year at these spaces.
• Business District Management – The organization manages two special improvement districts – the Downtown Cincinnati Improvement District and Over-the-Rhine South Special Improvement District – providing clean and safe services, homeless outreach, beatification efforts and marketing support to both districts.

Job Summary :

3CDC currently owns and manages over 150 commercial spaces, including retailers, restaurants, and offices, which require ongoing maintenance and property management. The Property Management Officer will support the Property Management and Development teams by leading the administrative duties, scheduling, and tracking of general maintenance issues and facilitating repairs for all 3CDC assets.

The Property Management Officer will assist the Senior Property Manager in the scheduling of third‑party contractors and vendors. In some cases, it may be necessary to respond to requests made after hours and on weekends.

3CDC owns vacant buildings and lots that require periodic maintenance and inspections. The Property Management Officer will be responsible for addressing issues at vacant buildings, such as coordinating building clean‑outs, securing openings, and arranging for stabilization repairs as needed, as well as developing a program to keep vacant lots clean and free of litter and debris.

The Property Management Officer will be expected to track asset spending, manage budgets, process invoices, work with 3CDC accounting team to create tenant receivables, and various other office responsibilities.

This will require minimal “hands on” services, such as painting, changing furnace filters, changing light bulbs, minor repair work, and other similar tasks.

Tasks :

The Property Management Officer ’s responsibilities include, but are not necessarily limited to, working with the Property Management and Development Team to accomplish the following:

• Coordinating service providers to perform maintenance for 3CDC assets
• Data entry for invoice processing
• Maintaining an up‑to‑date database of tenant contact information
• Management and scheduling of third‑party contractors and vendors
• Effectively track and manage work orders and preventative maintenance schedules keeping appropriate staff members informed on progress and completion
• Keep organized records or preventative maintenance contracts, service contracts, and certifications
• Manage and build relationships with vendors and contractors
• Preventative maintenance coordination for commercial assets, including but not limited to, janitorial services, HVAC PM, elevator PM, and backflow inspections
• Work to maintain tenant satisfaction with all repair requests
• Vacant building assessments and repairs as needed, including securing openings, minor roofing and downspout repairs, fire escapes, and other tasks necessary to bring vacant buildings into compliance with city building codes
• After hours and weekend availability to address emergency issues
• Budgeting and expense tracking for all assets, at the direction of the Sr. Property Management Officer

This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by their immediate supervisor and other management as required.

Qualifications

• Minimum of 5 years of experience in property management, maintenance, or general construction / general trade experience.
• Excellent customer service skills.
• Strong verbal and written communication.
• Ability to remain calm and work effectively under pressure.
• Personable, positive, and enthusiastic attitude with capability to deal effectively with people.
• Ability and willingness to be on call for nights and weekend work as needed.

Skills or specialized knowledge

• Must be proficient in Microsoft Outlook, Word, Excel and Power Point.
• Must be able to maintain the highest degree of confidentiality.

Physical and Mental Demands

• Ability to perform some manual labor
• Spending time outdoors, often standing up, for long periods of time
• Work hours will include nights and weekends as needed.
• Frequently required to sit at a desk/workstation for long periods of time.
• Ability to work at a computer terminal for an extended period.
• Ability to lift at least 50 lbs.
• Digital dexterity and hand/eye coordination in operation of office equipment.
• Able to speak and hear employees on the phone or in person.
• Body motor skills sufficient to enable employee to move around the office environment.
• Additional mental requirements: compare, decide direct, problem solve, analyze, instruct, and interpret.
• The ability to work well under stress.

Disclaimer: This job description does not constitute a written or implied contract of employment. It is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change the job duties and responsibilities as the need arises.