Property & Facilities Manager

Capital III; Wichita (KS); On-site; USD 70,000 - 100,000; Full time

Job summary

Capital III is seeking a hands-on Property & Facilities Manager to own operations across our Wichita and Hutchinson properties. You will perform hands-on maintenance, troubleshoot issues, and coordinate HVAC, electrical, plumbing, and other trades when specialized expertise is needed.

You will build and run a preventive maintenance program, manage budgets, and oversee vendor contracts to ensure safety, reliability, and professional presentation across both sites.

Qualifications

• 7+ years of progressive experience in facilities management or related fields.
• Experience managing multiple buildings/locations.
• 3+ years leading work through vendors and external partners.
• Hands-on knowledge of HVAC, plumbing, electrical, and building systems.
• Experience building or operating a preventive maintenance program.
• Vendor management, bids/RFPs, contract negotiations and quality control.
• Budget support and multi-site operations experience.
• Strong written and verbal communication; valid driver's license and willingness to travel.

Responsibilities

• Own day-to-day facilities care across Wichita and Hutchinson.
• Troubleshoot issues, perform repairs, and coordinate skilled trades as needed.
• Develop and execute preventive maintenance programs and schedules.
• Manage vendor relationships, bids, contracts, and performance.
• Balance budget considerations with reliable, safe property operations.
• Lead multi-site scheduling and site walks, ensuring consistent standards.
• Keep accurate maintenance records and communicate priorities to stakeholders.

Skills

Facilities management

Multi-site operations

Vendor management

Preventive maintenance

Budget management

HVAC knowledge

Plumbing knowledge

Electrical knowledge

Construction knowledge

Contract negotiations

Vendor performance

Self-directed scheduling

Strong communication

Driver's license

Travel readiness

Job description

Hands-On Facilities Management | Multi-Site Operations | Preventive Maintenance | Building Maintenance | No Direct Reports

See it. Own it. Fix it. Make it better.

Location & Travel:

• Based in Wichita, Kansas
• Regular travel between Wichita and Hutchinson properties
• Typical Hutchinson presence of 1–2 days per week
• This is a team-of-one facilities role. This is not a people-management position.
• You'll personally own the day-to-day care and operation of our properties, performing hands-on maintenance and troubleshooting while coordinating vendors, contractors, and licensed trades when specialized expertise or additional capacity is needed.

Role Overview

• Capital III Services is looking for a hands-on Property & Facilities Manager to own facilities management, building maintenance, preventive maintenance, property operations, and vendor management across our Wichita and Hutchinson properties.
• This isn't a desk-first facilities role. It's for someone who likes to get things done.
• You'll be a Player first, working hands-on with our buildings and grounds, troubleshooting problems, performing appropriate repairs and maintenance yourself, and bringing in HVAC, electrical, plumbing, construction, and other skilled-trade partners when specialized expertise is needed.

The Person Who Will Thrive Here

• You're probably a strong fit if you're someone who notices things other people walk past.
• You don't need someone to hand you a work order before you act.
• You enjoy working with your hands, troubleshooting a problem, and figuring out how to make something work better. But you also understand that great facilities management requires preventive maintenance, planning, vendor accountability, documentation, budget discipline, and follow-through.
• You don't have to know how to do absolutely everything yourself.
• You do need to know enough to ask the right questions, find the right solution, bring in the right expert when needed, and make sure the work gets finished correctly.
• You're comfortable being the person others trust to say: “I have got it.”
• And whether you do the work yourself or bring someone else in, you own the outcome.

Why This Role Exists

• One owner across the portfolio. Our Wichita and Hutchinson properties need one accountable person looking across the entire portfolio and ensuring neither location becomes an afterthought.
• More preventive maintenance. Less reactive maintenance. We want to identify building, equipment, safety, and maintenance issues early and address them before they become disruptions or emergencies.
• A higher standard of care. Our properties should be safe, reliable, well-maintained, professional, and ready for the employees, tenants, customers, and guests who use them.

What You'll Own

Hands-On Facilities Management & Building Maintenance:
Preventive Maintenance and Site Operations is the largest responsibility, representing approximately 40% of the position's steady-state allocation.

• Perform hands-on building maintenance, general repairs, troubleshooting, and facility improvements across the properties.
• Troubleshoot issues involving HVAC, plumbing, electrical, mechanical, building systems, equipment, and general construction within your capabilities.
• Conduct routine facility inspections and property walks to identify maintenance, safety, appearance, and reliability issues.
• Address appropriate repairs yourself and coordinate skilled trades when specialized or licensed expertise is required.
• Maintain the condition of interior and exterior spaces, grounds, equipment, and facility infrastructure.
• Respond to facility emergencies and help establish practical after-hours and emergency-response procedures.
• Look for root causes instead of repeatedly fixing symptoms.

Preventive Maintenance & Building Systems

• Help build and then execute a practical preventive maintenance program across Wichita and Hutchinson.
• Establish maintenance schedules for HVAC, plumbing, electrical, life-safety systems, building equipment, grounds, and fleet.
• Track scheduled versus reactive maintenance and identify opportunities to improve facility reliability.
• Coordinate required inspections, permits, testing, and recurring maintenance.
• Maintain accurate maintenance records and visibility into upcoming needs.
• Identify emerging issues early and take action before they become larger problems.
  
• Build and maintain strong relationships with HVAC, electrical, plumbing, landscaping, cleaning, construction, and other specialty contractors.
• Determine what work makes sense to self-perform versus outsource.
• Develop clear scopes of work and expectations for quality, timing, safety, and cost.
• Obtain competitive bids and participate in RFPs, vendor selection, contract negotiation, and service agreements.
• Inspect vendor work and hold contractors accountable for quality and completion.
• Maintain vendor performance information and address performance issues.
• Develop a dependable network of skilled resources that can provide additional capacity when needed.
  

Multi-Site Facilities & Property Operations

• Take ownership of facility operations across both Wichita and Hutchinson, Kansas.
• Build and manage a self-directed schedule that provides consistent presence at both locations.
• Conduct regular site walks and maintain visibility into conditions and priorities.
• Coordinate maintenance and facility work around employees, tenants, operations, meetings, and events.
• Communicate proactively about priorities, work underway, issues, and completion.
• Ensure both locations operate to the same standard of safety, reliability, presentation, and care.

Capital Projects, Budget Management & Cost Control

• Help develop and manage the facilities operating budget across the portfolio.
• Scope and execute capital projects and facility improvements.
• Obtain bids, select contractors, manage schedules, monitor costs, and drive projects through completion.
• Partner with Finance and leadership on capital planning, asset lifecycle needs, and replacement decisions.
• Identify opportunities for cost savings through vendor negotiations, competitive bidding, preventive maintenance, and thoughtful self-perform-versus-outsource decisions.
• Track spending and provide visibility into upcoming property and facility needs.
• Keep buildings and spaces ready for the people who work, meet, visit, and gather there.
• Support space readiness, events, tenant needs, and everyday facility operations.
• Look at each property through the eyes of someone arriving for the first time.
• Notice and correct the small details that influence whether a property feels cared for.
• Represent Capital III professionally with employees, tenants, vendors, contractors, inspectors, neighbors, and community stakeholders.

Our operating behaviors are simple:

• See through the eyes of a first-time visitor.
• Fix what catches your eye.
• Never walk past a problem.
• Leave every area better than you found it.
  Sweat the details.

What We're Looking For

Required Experience

• 7+ years of progressive experience in facilities management, building maintenance, property management/property operations, multi-site operations, construction management, skilled trades, or a related field.
• Experience managing or supporting multiple buildings, properties, or locations.
• At least 3 years of experience leading work through vendors, contractors, skilled trades, teams, or other external service providers.
• Hands-on working knowledge of commercial HVAC, plumbing, electrical, mechanical, general maintenance, building systems, and general construction.
• Ability to troubleshoot building and equipment issues and perform appropriate maintenance and repairs.
• Experience building, improving, or operating a preventive maintenance program.
• Experience with vendor management, including scopes of work, bids/RFPs, contract negotiations, vendor performance, and quality control.
• Experience with budget support and multi-site operations.
• Strong problem-solving, prioritization, organization, and time-management skills.
• Ability to work independently and manage a self-directed multi-site schedule.
• Strong written and verbal communication skills with employees, tenants, contractors, vendors, and leadership.
• Valid driver's license and willingness to travel routinely between Wichita and Hutchinson.
• Ability to meet Hutchinson Correctional Facility access requirements. Employment in this role is contingent upon successful completion of required background screening and approval for access to the Hutchinson Correctional Facility.
• Ability to meet the physical requirements of a hands-on facilities role, including moving throughout worksites, using tools and equipment, climbing ladders or stairs, and working indoors and outdoors.

You do not need to be a licensed expert in every trade. We're looking for someone with enough hands-on building knowledge to troubleshoot problems, handle appropriate repairs personally, recognize when specialized expertise is needed, clearly explain or scope the work, and verify that it was completed correctly.

Preferred Experience

• Experience building a facilities function, preventive maintenance program, or operating model from the ground up rather than only inheriting an established program.
• General contractor, construction management, facilities project management, building operations, or owner's representative experience.
• Experience coordinating a flexible network of contractors and skilled trades.
• Familiarity with commercial facilities and trade partners in the Wichita/Hutchinson market.
• Experience with CMMS, work-order management, facility inspections, equipment maintenance, or maintenance documentation.
• Experience with equipment or fleet maintenance and replacement planning.
• Experience in a values-driven or stewardship-oriented organization.
• IFMA, CFM