General Facilities Maintenance Specialist III

Kaiser Permanente; Denver (CO); On-site; USD 90,000 - 120,000; Full time

Job summary

Kaiser Permanente is seeking a Facilities Manager in the Denver area to coordinate standard and non-standard maintenance of facilities, exteriors, and grounds. The role involves applying facilities management practices, scheduling repairs, and ensuring compliance with regulatory requirements across the team.

The position also includes leading safety training, monitoring budgets, and collaborating with cross-functional teams to resolve issues and improve service delivery.

Qualifications

• Bachelor's degree in a relevant field with 3+ years of facility maintenance/management experience, or 6+ years in facility maintenance/management.

Responsibilities

• Develop and maintain relationships; mentor teammates and provide resources.
• Autonomously complete assignments applying up-to-date expertise; ensure procedures/policies are followed.
• Monitor building, equipment, and amenities; coordinate with engineers for repairs and maintenance.
• Ensure compliance with regulations and licenses; manage disposal of pharmaceutical and hazardous waste per standards.
• Coordinate landscaping and safety drills; support budget tracking for improvement projects.
• Provide technical support for infrastructure equipment and systems; test newly installed equipment.

Skills

Ambiguity/Uncertainty Management

Attention to Detail

Communication

Critical Thinking

Problem Solving

Teamwork

Time Management

Organizational Savvy

Collaboration

Education

Facilities Management

Public Health

Engineering

Business Administration

Construction

Industrial Hygiene

Job description

Job Summary:

Coordinates standard and non-standard maintenance of facilities, exteriors, and grounds. Provides guidance on maintenance of buildings and equipment through the application of facilities management practices, services, and schedules or conducts repairs of facilities and amenities. Follows standard protocols for the disposal of materials including general waste, regulated/hazardous materials, or other applicable contents, and maintains appropriate licensure or permits for relevant regulatory parties. Coordinates safety training for the inspection of and preparation for drills and facilities operations. Monitors and flags costs to ensure that budgets are met and improved upon in projects across the facilities management and that timelines of projects are maintained. Conducts standard and non-standard space and occupancy planning. Collaborates with technical support teams to provide technical support for relevant technologies within the facilities.

Essential Responsibilities:

• Pursues effective relationships with others by proactively providing resources, information, advice, and expertise with coworkers and members. Listens to, seeks, and addresses performance feedback; provides mentoring to team members. Pursues self-development; creates plans and takes action to capitalize on strengths and develop weaknesses; influences others through technical explanations and examples. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; helps others adapt to new tasks and processes. Supports and responds to the needs of others to support a business outcome.
• Completes work assignments autonomously by applying up-to-date expertise in subject area to generate creative solutions; ensures all procedures and policies are followed; leverages an understanding of data and resources to support projects or initiatives. Collaborates cross-functionally to solve business problems; escalates issues or risks as appropriate; communicates progress and information. Supports, identifies, and monitors priorities, deadlines, and expectations. Identifies, speaks up, and implements ways to address improvement opportunities for team.
• Monitors the maintenance of buildings, equipment, and amenities by: using working knowledge of facilities management practices to proactively monitor the resolution of mechanical building problems (e.g., energy management, waste management, asbestos abatement, managing space moves and moving services, planning, space planning, and emergency management); collaborating with facility engineers to monitor and ensure the completion of repairs on building equipment, tools, machinery, and amenities to ensure they are in working condition; and working alongside others to resolve standard and nonstandard preventive maintenance requests to maintain a clean, safe, and hygienic environmental work area.
• Supports compliance efforts by: following general application of standard protocols and regulations according to Title 22, Center for Medicare and Medicaid Services (CMS), California Department of Public Health (CDPH) to ensure the disposal of pharmaceutical, and hazardous waste (e.g., solid waste, biohazardous) materials is completed accurately; and independently interpreting broad guidelines to ensure required licenses and operating permits are maintained across the team in accordance with local, state, and federal regulation.
• Maintains buildings and campus grounds by: coordinating standard and non-standard landscaping services with vendors to maintain the upkeep of grounds and public sidewalks within a specified area; and providing guidance and coordinating with landscape services to ensure service-level requirements are met.
• Supports safety, inspection, and emergency preparation by: leading training with some assistance from others to coordinate and plan drills according to National Fire Protection Association (NFPA), Life Safety Code, and other regulations that may apply, with local authorities and completing reports based on drill outcomes; and facilitating planned and unplanned inspection tours to ensure the efficient and uninterrupted operation of the facility.
• Supports facility improvement and budget management by: monitoring and flagging costs associated operating program budget for improvement projects; coordinating with function stakeholders on tasks related to facility, renovation, and operational programs so that buildings are maintained in a safe and operationally effective condition; resolving maintenance projects under the limited direction of others such as designing, remodeling, renovating, and equipping facilities with capabilities to reduce costs and improve service; and analyzing semi-complex metrics related to the work and timeliness of maintenance projects and track the project status.
• Contributes to technical support by: providing support on standard and nonstandard issues including infrastructure equipment (e.g., infrastructure equipment, heating, ventilation, and air conditioning [HVAC] equipment and facilities, video conferencing equipment, telephone, and network installation) in partnership with technical teams for network problems; and independently interpreting broad guidelines to test newly installed machines and equipment to ensure contracting specifications are fulfilled.
• Supports vendor and contract management by: working with internal and external vendor contacts under the direction of others to review products and invoices, obtain bids, and collect details to evaluate the performances of services; working with various internal contacts to clarify business needs, develop services/project outcomes, and identify vendor services related to operations and other essential services; and tracking vendor performance for multiple contracts using specific, core metrics to ensure adherence to contractual provisions, regulatory specifications, and compliance with the organizations policy independently.

Knowledge, Skills and Abilities: (Core)

• Ambiguity/Uncertainty Management
• Attention to Detail
• Business Knowledge
• Communication
• Critical Thinking
• Cross-Group Collaboration
• Decision Making
• Dependability
• Diversity, Equity, and Inclusion Support
• Drives Results
• Facilitation Skills
• Health Care Industry
• Influencing Others
• Integrity
• Learning Agility
• Organizational Savvy
• Problem Solving
• Short- and Long-term Learning & Recall
• Teamwork
• Topic-Specific Communication

Knowledge, Skills and Abilities: (Functional)

• Architectural Engineering
• Business Operations
• Business Process Improvement
• Calendar Management
• Compliance Management
• Confidentiality
• Construction
• Contract Management
• Coordination
• Cost Estimation
• Cost Optimization
• Critical Facility Operations Knowledge
• Facilities Management/Operations
• Incident Management
• Medical Waste Management
• National Association for Fire Protection (NAFP) building codes
• Operational Excellence
• Project Management
• Quality Assurance Process
• Safety Management
• Service Focus
• Time Management

Minimum Qualifications:

• Bachelors degree in Facilities Management, Business Administration, Public Health, Engineering, Public Administration, Health Care Administration, Engineering, Construction, Industrial Hygiene, or related field AND minimum three (3) years of experience in facility maintenance/management or a directly related field OR Minimum six (6) years of experience in facility maintenance/management or a directly related field.

• Driver's License (Colorado) within 1 months of hire

• Driver's License (from any state) required at hire

Preferred Qualifications:

• One (1) year of experience in construction and facilities maintenance, finance or financial analysis.
• One (1) year of experience working in an organization with union represented employees.