Property & Facilities Coordinator

Newsom Eye; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Newsom Eye is seeking a proactive Property & Facilities Coordinator to support the day-to-day operations of our clinics and surgery centers across multiple locations in Florida, with travel between Tampa, Brooksville, Sebring, Gainesville, and South Tampa locations. This role is ideal for someone who is highly organized, responsive, and willing to roll up their sleeves to help wherever needed.

You will coordinate maintenance, manage vendor relationships, and ensure facilities run smoothly across

Qualifications

• 2+ years of facilities coordination or related experience.
• Experience in a commercial/healthcare/multi-site environment preferred.
• Strong organizational and follow-through skills.
• Ability to juggle multiple priorities across several locations.
• Proficiency with Microsoft Office and basic tracking tools.
• Valid driver's license and reliable transportation.

Responsibilities

• Coordinate maintenance, repairs, and service calls for all facilities.
• Manage vendor relationships, including HVAC, plumbing, electrical, landscaping, alarm, and maintenance providers.
• Conduct routine facility walkthroughs to identify issues and ensure locations remain safe, clean, and operational.
• Track equipment, maintenance schedules, warranties, and service records.
• Monitor building systems and proactively identify upcoming repair or replacement needs.
• Assist with facility improvement projects and renovations.
• Respond to facility and operational issues quickly and effectively.
• Coordinate movement of supplies and equipment between locations when needed.
• Support surgery center operations by ensuring facility-related needs are addressed promptly.
• Assist with setup, logistics, and coordination for meetings, conferences, events, and community outreach activities.
• Serve as a resource for managers needing assistance with facility-related concerns.

Skills

Organizational skills

Problem-solving

Vendor communication

Independent worker

Multi-location coordination

Tools

Microsoft Office

Job description

Location: Tampa, FL (Travel to Brooksville, Sebring, Gainesville, and South Tampa locations required)

Schedule: Full-Time

About the Role

Newsom Eye is seeking a proactive and resourceful Property & Facilities Coordinator to support the day-to-day operations of our clinics and surgery centers across multiple locations.

This role is ideal for someone who enjoys solving problems, coordinating vendors, managing facility needs, and ensuring operational details do not fall through the cracks. The successful candidate will be highly organized, responsive, and willing to roll up their sleeves to help wherever needed.

We are looking for someone who notices problems before they become bigger issues and takes ownership of finding solutions.

Key Responsibilities

Facilities & Property Support

• Coordinate maintenance, repairs, and service calls for all facilities
• Manage vendor relationships, including HVAC, plumbing, electrical, landscaping, alarm, and maintenance providers
• Conduct routine facility walkthroughs to identify issues and ensure locations remain safe, clean, and operational
• Track equipment, maintenance schedules, warranties, and service records
• Monitor building systems and proactively identify upcoming repair or replacement needs
• Assist with facility improvement projects and renovations

Operational Coordination

• Respond to facility and operational issues quickly and effectively
• Coordinate movement of supplies and equipment between locations when needed
• Support surgery center operations by ensuring facility-related needs are addressed promptly
• Assist with setup, logistics, and coordination for meetings, conferences, events, and community outreach activities
• Serve as a resource for managers needing assistance with facility-related concerns

Problem Solving & Follow-Through

• Investigate issues, identify solutions, and coordinate resolution from start to finish
• Communicate with vendors, managers, and leadership regarding project status and facility needs
• Maintain work order logs and provide updates on open projects
• Ensure tasks are completed accurately and on time

Qualifications

• 2+ years of facilities coordination, operations coordination, property coordination, project coordination, or related experience
• Experience working within a commercial, healthcare, hospitality, education, or multi-site business environment preferred
• Strong organizational and follow-through skills
• Ability to juggle multiple priorities across several locations
• Comfortable communicating with vendors, contractors, employees, and leadership
• Self-starter with excellent problem-solving skills
• Ability to work independently and take ownership of projects
• Proficiency with Microsoft Office and basic tracking/reporting tools
• Valid driver's license and reliable transportation required

Physical Requirements

• Ability to travel between multiple locations
• Ability to walk facilities, climb stairs, and perform routine inspections
• Ability to occasionally lift and move items up to 30 pounds

What Success Looks Like

The ideal candidate is someone who:

• Takes initiative without waiting to be asked
• Finds solutions when obstacles arise
• Follows through until issues are resolved
• Is comfortable handling both planned projects and unexpected problems
• Notices details that others may miss
• Understands that no task is too small when it contributes to the success of the organization

At Newsom Eye, we value team members who are resourceful, dependable, and committed to making things happen.