Property & ESG Administrator

National Development; Newton Lower Falls (MA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Health, dental and vision plans

ESG-related performance bonuses

Company-paid life insurance

Flexible Spending Plans

Employee Assistance Program

Company 401K with match

Tuition reimbursement

Generous PTO and holidays

Job summary

National Development is seeking a Property and ESG Administrator to support our ESG strategy and the Property Management department from our corporate management office in Newton Lower Falls, MA. The role emphasizes strong customer service for tenants and buildings, and requires excellent written and verbal communication skills to support Asset and Property Management teams.

You will manage lease administration, COIs, vendor data, and building information systems while assisting with ESG

Qualifications

• Bachelor's degree or equivalent preferred.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Experience or familiarity with property management or real estate is a plus.
• Strong written and verbal communication skills.

Responsibilities

• Assist Property Management staff with tenant and ownership relations and close relationships.
• Handle lease administration, reporting, filing, and organizing tasks.
• Review tenant aging reports and coordinate with Property Manager on collections.
• Code/submission of vendor invoices to Accounts Payable and COIs management.
• Respond to tenant inquiries and maintenance requests promptly; keep manager informed.
• Maintain COI databases, vendor information, and W-9s; ensure contracts are current.
• Coordinate and support Tenant events and lease administration tasks.
• Track critical lease dates and alert team to upcoming deadlines; keep databases updated.

Skills

Self-motivated

Independent

Client service

Excellent communication

Multitasking

Problem solving

Education

Bachelor's degree preferred

Tools

MS Office Suite

Angus

Kardin

MRI

Job description

National Development is seeking a Property and ESG Administrator to support our ESG strategy and the Property Management department from our corporate management office in Newton Lower Falls, MA. The ideal candidate is a team player with strong multitasking and problem-solving skills. This role must manage multiple tasks and responsibilities, with a focus on superior tenant and building customer service, and requires excellent written and verbal communication skills to support our Asset and Property Management teams.

Job Type

Full-time

Description

Property and ESG Administrator

The Opportunity

National Development is seeking a Property and ESG Administrator to support our ESG strategy and the Property Management department from our corporate management office in Newton Lower Falls, MA. The ideal candidate is a team player with strong multitasking and problem-solving skills. This role must manage multiple tasks and responsibilities, with a focus on superior tenant and building customer service, and requires excellent written and verbal communication skills to support our Asset and Property Management teams.

As a Property and ESG Administrator, your primary responsibilities are:

Property Management And Lease Administration

• Assist Property Management staff to ensure that members of the building management team are responsive to tenants and ownership and work to establish and maintain close relationships with all
• Assist with the management/administrative demands of the building management office, including but not limited to, lease administration, reporting, filing, and organizing
• Review Tenant aging reports, coordinate with the Property Manager on collection status and alert the Property Manager of any default situations
• Support Property Manager on coding/submitting vendor invoices to Accounts Payable
• Provide prompt response to Tenant questions, including maintenance complaints, etc. and keep Property Manager informed of service issues
• Manage Certificate of Insurance (COI) database for Tenants, Vendors, and others performing work on site and ensure that COIs are current and limits meet building requirements
• Manage vendor contract database and ensure that service contracts are current. Collect new vendor information, including COIs and W-9's and ensure that vendors are set up
• Set up and maintain building information in building work order system
• Support Property Manager in the coordination and execution of Tenant events
• Support the corporate Asset and Property Management team with day-to-day lease administration across the portfolio, including lease abstract review and organization of lease files and documentation
• Track and monitor critical lease dates, including commencement, expiration, renewal options, rent escalations, and termination rights, and proactively flag upcoming deadlines to the Asset and Property Management team
• Maintain the lease administration database and filing system, ensuring lease data is accurate, complete, and kept up to date

Environmental, Social And Governance (ESG) Management

• Maintain the environmental data set and collection plan. Ensure timely and accurate reporting of all relevant ESG-related performance, in line with our objectives and targets
• Manage the data collection process with our third-party provider so that we better understand our environmental impacts and can manage them more effectively
• Produce periodic environmental and sustainability performance reports, highlighting progress against our various objectives/targets and in response to stakeholder and investor requirements
• Assist with ESG corporate reporting and benchmarking requirements.
• Assist with ESG management, including keeping environmental policies and procedures relevant and up to date

You Create Value By

• Being dedicated to our Tenants, Partners and Communities – working to exceed their expectations, resolve any issues, and strive to create an extraordinary experience.
• Being dedicated to National Development – striking to exceed the annual business plan goals, proactively manage issues, maintain a positive attitude and proudly represent National Development's professionalism and values
• Being dedicated to your team - you roll up your sleeves and assist team members—no job is "below your pay grade"

What You Bring To Us

• Bachelor's degree preferred
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Self-motivated, independent individual desired
• Client service-oriented attitude
• Outstanding communication skills, both written and verbal
• Working knowledge in the field of property management and/or real estate preferred
• Experience in Angus, Kardin and MRI a plus
• Understands the importance of efficiency and know how to work smart, not just hard
• A passion for sustainability

What We Bring You

National Development offers a wide range of insurance options, programs and benefits that let you and your family be healthy and plan for the future, including:

• Competitive salary and benefit package
• Comprehensive and affordable health, dental and vision plans
• This position's compensation is complemented by performance bonuses that are directly linked to our ongoing achievements in ESG benchmarking. This means your efforts in promoting environmental, social, and governance responsibility will be directly rewarded. Each year, specific targets will be established and assessed during your annual review, ensuring that your contributions are acknowledged and valued as we progress together.
• Company paid life insurance
• Flexible Spending Plans (Medical & Dependent Care)
• Employee Assistance Program
• Company-matched 401K
• Tuition Reimbursement Program
• Robust paid time-off benefits with PTO, sick time and 13 paid holidays

National Development is proudly an Equal Opportunity Employer (EEO) and encourages all qualified candidates to apply. We do not discriminate against employees or prospective employees based on race, color, religion, national origin, age, sex, sexual orientation, gender identity, disability, age or military status.

All candidates who accept a conditional employment offer will undergo a background check, drug test, and public social media screening, in accordance with Massachusetts and federal law.

Salary Description

$65,000-$80,000