Property Coordinator

F3 Marina; Town of Brookfield (WI); On-site; USD 40,000 - 55,000; Full time

Job summary

Founders 3 is seeking a Property Coordinator to join our Residential Property Management Team. This entry-to-mid level role provides mentoring and growth into a property management career, with opportunities to work closely with the Director of Residential Operations.

You will support maintenance scheduling, training tracking, vendor management and reporting across multiple properties, including onsite leasing support. Some Saturdays are required.

Qualifications

• High school diploma or equivalent required.
• 2 years’ experience in a professional, office environment.
• Strong customer service background preferred.
• Excellent verbal and written communication skills.
• Self-motivated and able to work in a team.

Responsibilities

• Collaborate with residential property managers to update preventative maintenance schedule monthly.
• Track new hire training and retraining and report progress to Director.
• Maintain residential building lists with location, staffing, units and amenities.
• Compile KPI and monthly leadership reports for properties.
• Manage vendor lists and assist in marketing campaigns.
• Onsite duties including leasing support and Saturday shifts as needed.

Skills

Customer service

Communication

Attention to detail

Teamwork

Initiative

Office experience

Education

High school diploma

Tools

Microsoft Office

Yardi

Job description

Description

We are excited to consider early career candidates for this opportunity!

then Founders 3 is the place for you!

We have an exciting opportunity to join our Residential Property Management Team! This role offers the experience and mentoring to grow into a property management career. We are excited to consider early career candidates for this opportunity!

At Founders 3, we provide world class Real Estate Management service by caring for our clients’ assets as if they were our own. We are looking to add a Property Coordinator to our growing Founders 3 Team. If you are looking for a growing company that invests in its employees and a position with advancement opportunities then Founders 3 is the place for you!

Responsibilities

• Collaborate with residential property managers to update preventative maintenance completed schedule monthly.
• Track new hire training and employee retraining through Paylocity and Grace Hill. Report on employee progress to Director of Residential Operations.
• Maintain residential building list to include location, staffing, units, and amenities.
• Compile Division L10 KPI’s for each property.
• Compile Leadership L10 monthly report data.
• Manage residential preferred vendor list by trade and location.
• Create monthly newsletter in collaboration with Director of Residential Ops and Director of Sales and Marketing.
• Onsite Duties: Cover properties as needed for leasing support.
• Create a preferred employers list for property target markets and assist in marketing campaigns- postcard mania, radio ads, and flyers.
• Monitor “curb appeal” at properties.
• Utilize Yardi to audit owner and Ops L10 data to ensure data accuracy, weekly and monthly.
• Audit commission requests with lease changes and leasing data.
• Audit lease charges and other residential file data in Yardi to ensure they match executed lease and other standard rental criteria documentation.
• Conduct “pop audits” as assigned of a building to ensure new leases and lease renewals are accurate.
• Provide new vendor information to accounting division for new vendor set up.
• Audit Property Contract Logs, Cheat Sheets, and Service Contracts/COI’s to ensure compliance
• Support F3 Cares program through project coordination with property teams.
• Some Saturday shifts are required.

Requirements

• High school diploma or equivalent required.
• 2 years’ experience working in a professional, office environment.
• Strong customer service background preferred.
• Excellent verbal and written communication skills.
• Professional, proactive, and solution orientated preferred
• Must have a strong attention to detail to ensure information accuracy and consistency
• Must be self-motivated, with the ability to take initiative and work effectively in a team environment.

Certificates, Licenses, and/or Registrations

• A valid driver’s license and insurance.

Computer Applications Skills

• Experience working with Microsoft office suite- Outlook, Word, Excel, Power Point, SharePoint, and Teams.
• Experience with Yardi a plus.

Founders 3 is an affirmative action/Equal Employment Opportunity Employer