Property Coordinator

Founders 3 Real Estate Services; Town of Brookfield (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Founders 3 Real Estate Services in Brookfield, WI is seeking a Property Coordinator to join our Residential Property Management Team. This role offers mentoring and growth into a property management career, with responsibilities that include coordinating maintenance, assisting leasing support, and collaborating with managers.

Ideal candidates have at least 2 years in a professional office setting, a strong customer service background, and excellent verbal and written communication.

Qualifications

• 2 years’ experience in a professional office environment.
• Strong customer service background and problem-solving skills.
• Excellent verbal and written communication.
• Detail-oriented with high accuracy.

Responsibilities

• Collaborate with property managers to update maintenance schedules monthly.
• Track training and report progress to Director of Residential Operations.
• Maintain residential building lists including location, staffing, units, and amenities.
• Audit data in Yardi to ensure lease and cost accuracy.
• Support leasing activities and onsite property coverage as needed.
• Develop marketing materials and campaigns for target markets.
• Monitor curb appeal and coordinate vendor management.
• Prepare KPI reports for properties on a quarterly basis.

Skills

Customer service

Communication

Attention to detail

Teamwork

Education

High school diploma or equivalent

Tools

Yardi

Microsoft Office

Job description

Description

We are excited to consider early career candidates for this opportunity!

then Founders 3 is the place for you!

We have an exciting opportunity to join our Residential Property Management Team! This role offers the experience and mentoring to grow into a property management career. We are excited to consider early career candidates for this opportunity!

At Founders 3, we provide world class Real Estate Management service by caring for our clients’ assets as if they were our own. We are looking to add a Property Coordinator to our growing Founders 3 Team. If you are looking for a growing company that invests in its employees and a position with advancement opportunities then Founders 3 is the place for you!

Responsibilities

• Collaborate with residential property managers to update preventative maintenance completed schedule monthly.
• Track new hire training and employee retraining through Paylocity and Grace Hill. Report on employee progress to Director of Residential Operations.
• Maintain residential building list to include location, staffing, units, and amenities.
• Compile Division L10 KPI’s for each property.
• Compile Leadership L10 monthly report data.
• Manage residential preferred vendor list by trade and location.
• Create monthly newsletter in collaboration with Director of Residential Ops and Director of Sales and Marketing.
• Onsite Duties: Cover properties as needed for leasing support.
• Create a preferred employers list for property target markets and assist in marketing campaigns- postcard mania, radio ads, and flyers.
• Monitor “curb appeal” at properties.
• Utilize Yardi to audit owner and Ops L10 data to ensure data accuracy, weekly and monthly.
• Audit commission requests with lease changes and leasing data.
• Audit lease charges and other residential file data in Yardi to ensure they match executed lease and other standard rental criteria documentation.
• Conduct “pop audits” as assigned of a building to ensure new leases and lease renewals are accurate.
• Provide new vendor information to accounting division for new vendor set up.
• Audit Property Contract Logs, Cheat Sheets, and Service Contracts/COI’s to ensure compliance
• Support F3 Cares program through project coordination with property teams.
• Some Saturday shifts are required.

Requirements

• High school diploma or equivalent required.
• 2 years’ experience working in a professional, office environment.
• Strong customer service background preferred.
• Excellent verbal and written communication skills.
• Professional, proactive, and solution orientated preferred
• Must have a strong attention to detail to ensure information accuracy and consistency
• Must be self-motivated, with the ability to take initiative and work effectively in a team environment.

Certificates, Licenses, and/or Registrations

• A valid driver’s license and insurance.

Computer Applications Skills

• Experience working with Microsoft office suite- Outlook, Word, Excel, Power Point, SharePoint, and Teams.
• Experience with Yardi a plus.

Founders 3 is an affirmative action/Equal Employment Opportunity Employer