Marketing and Administration Coordinator - Commercial Real Estate

Colliers International; Irvine (CA); On-site; USD 34,563 - 45,130; Full time

Job summary

Colliers International in Irvine, CA seeks a Marketing and Transactions Coordinator (Client Services Coordinator) to support brokers and clients with marketing, pitch decks, and transaction administration from start to finish.

The role focuses on proposal creation, document prep, writing, and presentation, with strong emphasis on marketing graphic creation and client-facing tasks. Onsite at Irvine location.

Qualifications

• 1–2+ years of marketing/administrative support in commercial real estate.
• Strong proficiency with Adobe InDesign.
• Bachelor’s degree in Business, Marketing or Real Estate.
• Proficient with MS Word, Excel, PowerPoint and cloud-based systems.

Responsibilities

• Balance multiple activities and projects for multiple team members, tracking action items and delivery dates.
• Develop pitches and presentations for a varied range of clients for broker team.
• Execute marketing campaigns, including scheduling campaigns, maintaining mailing lists, and running campaign reports.
• Update Brokers’ recent transactions on applicable websites and client contract portals for local and regional clients.
• Coordinate transaction and due diligence processes, enter deal sheets, prepare invoices and track payments.

Skills

Excellent written communication

Excellent oral communication

Organizational skills

Project management

Education

Bachelor’s degree in Business/Marketing or Real Estate

Tools

Adobe InDesign

MS Word

Excel

PowerPoint

Job description

This is an Onsite working arrangement at our Irvine, CA location.

About you:

We're on the lookout for a dynamic Marketing and Transactions Coordinator - Commercial Real Estate (internally called Client Services Coordinator) who thrives on providing top-notch support to brokers and clients alike! As a Client Services Coordinator, you're at the forefront of the action, delivering exceptional support to this Broker Team. This role will include helping support the Business Development of Brokers through marketing efforts, creation of pitch decks and other graphic material along with managing the transaction communication, correspondence and process from commencement to completion. From project management to marketing wizardry, you're the go-to guru for all things real estate. You have a passion for proposal creation, document preparation, superior writing skills and presentation. You're ready to tackle any client-facing challenge, marketing graphic creation, or transaction administration task that comes your way.

In this role, you will:

• Balance multiple activities and projects at a time for multiple members of the team, and track action items, delivery dates/times and ‘manage up’ to completion of each project.
• Develop pitches and presentations for a varied range of clients for broker team.
• Execute marketing campaigns, including scheduling campaigns, maintenance of mailing lists, and running campaign reports.
• Update Brokers’ recent transactions on applicable websites, and client contract portals for both local and regional clients intel to be readily available.
• Participate in management and coordination of transaction and due diligence processes, entering deal sheets and submitting completed trade record and supporting paperwork, preparing invoices and tracking payments.

What you bring:

• 1-2+ years of marketing/administrative support services experience within Commercial Real Estate.
• Strong Proficiency with Adobe InDesign.
• Bachelor’s degree, preferably in Business, Marketing or Real Estate.
• Proficient in intermediate functions including MS Word, Excel, Powerpoint and comfortable with using network/cloud based systems.
• Excellent communications skills, both oral and written.
• Excellent organizational and prioritization skills.

Pursuant to local law, Colliers is disclosing the following information:

Area / Location Specific: Irvine, CA

Approximate Compensation for this Role

• Hourly rate: $25.09 – $32.76 per hour

Our compensation ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance.