Property Book Officer

Dayzim; Hawthorne (NV); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Retirement savings options

Paid time off

Job summary

Day & Zimmermann is seeking a Property Book Officer to manage the approved Property Management System for Government-furnished and contractor-acquired property at Hawthorne Army Depot. You will ensure accountability, conduct inventories, support audits, and maintain compliance with FAR Part 45, DFARS, and Army regulations.

Responsibilities include maintaining auditable records, coordinating inventories, preparing reports for Government agencies, and implementing process improvements to enhance

Qualifications

• High school diploma or GED required.
• 3+ years of related experience in property accountability, Government property, materials, inventory, logistics, or supply chain.
• Working knowledge of Government property accountability principles, property management systems, and auditable transaction records.
• Knowledge of FAR Part 45 and FAR 52.245-1.
• Ability to reconcile physical inventory results and investigate discrepancies.
• Ability to use automated property accountability systems and standard office software.
• Ability to develop and maintain property procedures, work instructions, and internal controls.
• Ability to communicate property status to Government representatives and auditors.

Responsibilities

• Maintain and administer Property Management System for accountability of Government and contractor property at Hawthorne Army Depot.
• Serve as SME for Government property accountability and guide management, auditors, and Government reps.
• Interpret and apply Government property requirements to identify risks and recommend corrective actions.
• Establish and maintain auditable property records for property transactions.
• Coordinate physical inventories and reconcile results with official records.
• Conduct monthly reviews and prepare transaction and accountability reports.

Skills

Property accountability knowledge

Auditable records

Stakeholder communication

Inventory reconciliation

Education

High school diploma or GED

3+ years property/accountability experience

Tools

Property management system

Job description

The Property Book Officer administers the approved Property Management System for Government-furnished, contractor-acquired, and other accountable equipment and personal property associated with Hawthorne Army Depot. This position manages property accountability activities including receipt, storage, issue, inventory, tracking, reconciliation, loss reporting, and disposition while maintaining accurate property records and automated databases. The role supports audit readiness and property stewardship by ensuring compliance with applicable contractual requirements, FAR Part 45, FAR 52.245-1, DFARS provisions, Department of Defense instructions, Army regulations, and established property management procedures.

Responsibilities

Maintain and administer an approved Property Management System to ensure accountability, stewardship, utilization, and control of Government and contractor-managed equipment and personal property associated with Hawthorne Army Depot. Serve as the subject matter expert for Government property accountability and provide guidance to management, functional departments, auditors, and Government representatives regarding property management requirements, compliance matters, and corrective actions. Interpret and apply Federal, Department of Defense, Army, and contractual property requirements to identify risks and recommend corrective actions and process improvements. 40%

Establish, update, and maintain auditable property records for Government-furnished and contractor-acquired property. Process and maintain documentation supporting acquisition, receipt, transfer, issue, location, utilization, and disposition transactions while ensuring the accuracy of property and general ledger records. 20%

Coordinate and conduct physical inventories of accountable property and reconcile inventory results with official property records. Investigate discrepancies, analyze root causes, recommend corrective actions, process adjustments as authorized, and prepare documentation supporting Reports of Loss and Relief of Responsibility actions. 15%

Conduct monthly property management reviews, walkthroughs, and annual system analyses to evaluate compliance, accountability, effectiveness, and risk within the Property Management System. Recommend corrective actions and process improvements as necessary, coordinate with Government representatives, and provide required transaction, inventory, and accountability reports related to Government-Furnished Property. 10%

Prepare and analyze reports for Government agencies, company leadership, auditors, and external stakeholders as required. Develop, maintain, and continuously improve property management procedures, work instructions, policies, and internal controls to support compliance and operational effectiveness. 10%

Perform other duties of the same or lower level of difficulty as assigned. May be assigned occasional duties of a higher level of difficulty than those listed above. 5%

Qualifications

High school diploma or GED required. Related postsecondary education or specialized supply/property training may support successful performance but is not required.

Three or more years of related experience in property accountability, Government property, materials, inventory, logistics, or supply chain, including the maintenance or reconciliation of auditable records.

Working knowledge of Government property accountability principles, property management systems, and auditable transaction records.

Working knowledge of Government property requirements applicable to assigned work, including FAR Part 45 and FAR 52.245-1.

Ability to reconcile physical inventory results, research discrepancies, document adjustments, and support loss investigations.

Ability to use automated property accountability systems and standard office software to maintain records, analyze data, and prepare reports.

Ability to develop and maintain property procedures, work instructions, and internal controls that support compliance and audit readiness.

Ability to communicate property status, discrepancies, requirements, and supporting documentation to Government representatives, auditors, and internal stakeholders.

Must be able to obtain and maintain a valid state driver’s license.

Must be able to obtain and maintain the appropriate level of government security clearance, obtain a clearance through the Bureau of Alcohol, Tobacco, Firearms and Explosives, and be favorably vetted through the NCIC III System.

Benefits and Pay Transparency

Day & Zimmermann offers a comprehensive benefits package designed to support the health, financial security, and well-being of our employees. Benefits may include medical, dental, and vision coverage; retirement savings options; paid time off; and other company-provided programs, subject to applicable plan terms and eligibility requirements.

• medical, dental, and vision coverage
• retirement savings options
• paid time off
• other company-provided programs, subject to applicable plan terms and eligibility requirements

In compliance with this state's pay transparency laws, the pay range for this role is $30.26 -$30.26/hr. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location.Pay is determined by the assigned work location and, where applicable, the governing collective bargaining agreement. The posted range reflects differences among locations and agreements; the rate for each assignment is fixed and is not based on seniority or experience.

Day & Zimmermann is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

Notices to Applicants
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Stay Safe During Your Job Search
Fraudulent recruiting communications have become increasingly common. Emails from Day & Zimmermann recruiters will only come from an @dayzim.com, @aollc.com, or @yoh.com email address. Day & Zimmermann will never ask candidates to pay fees, purchase equipment, send gift cards, or transfer funds as part of the recruiting or hiring process. If you receive a communication that appears suspicious or requests payment, contact Day & Zimmermann directly before responding or sharing personal information.

Diversity, Inclusion & Equal Employment Opportunity
Day & Zimmermann is committed to maintaining an inclusive workforce, where employees are hired, retained, compensated and promoted based on their contributions to our Company. Our collective strength is rooted in over a century of diverse employees and businesses, commitment to success, and delivery on promises made. Federal and state Equal Employment Opportunity laws prohibit employment discrimination based on race, color, religion, sex, sexual orientation, age, national origin, citizenship status, veteran status and disability status. Day & Zimmermann is committed to providing an equal opportunity work environment in full compliance with these laws. If you are an individual with a disability and you require an accommodation in the application process, please email [e-mail] , and please specify which position you are interested in, including job title and location.