Property Assistant

Shp-Management; Lincoln (RI); On-site; USD 68,769,792 - 71,635,200; Full time

Job summary

Shp-Management in Lincoln, RI is seeking a Property Assistant to provide clerical support for property administration. The role requires bilingual English/Spanish ability and involves greeting tenants, handling inquiries, filing, and report preparation.

The position reports to the Property Manager and is full-time. The ideal candidate has 2–3 years of admin experience, strong MS Office skills, and a commitment to timely follow-up on payments and service requests.

Qualifications

• 2 to 3 years of administrative experience.
• Proficiency with Microsoft Office; Timberline, Yardi, or One Site a plus.
• Bi-lingual may be required.
• Strong communication, organizational, and time-management skills.

Responsibilities

• Receive maintenance requests
• Greet tenants and visitors
• Distribute mail and correspondence
• Receive rental applications
• Prepare and complete resident files
• Monthly rent collection and deposits posting
• Organize file storage for tenants
• Provide administrative support to property management team
• Route service requests to maintenance
• Follow up on delinquent payments
• Inspect common areas and tenants' units
• Type correspondence and memos to tenants
• Track all service requests

Skills

Bilingual (English/Spanish)

Written and verbal communication

Time management

Organizational skills

Tools

Microsoft Office

Timberline

Yardi

One Site

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Property Assistant

Full-time Regular Lincoln, RI, US

7 days ago Requisition ID: 1710

Salary Range: $24.00 To $25.00 Hourly

POSITION SUMMARY

The Property Assistant provides clerical support for the administration of the property, including answering telephones, greeting tenants and visitors, typing, filing and preparation of reports. This position reports the Property Manager of the property. Must be bilingual (English and Spanish).

ESSENTIAL FUNCTIONS

Duties may include, but are not limited to the following areas:

• Receive maintenance requests
• Greet incoming and prospective tenants
• Distribute all mail and fax correspondence
• Receive rental applications
• Preparation and completion of resident files
• Monthly rent collection and posting of deposit
• Implement and organize file storage for existing and former tenants
• Provide administrative support to property management team
• Receive service requests from tenants or staff and distribute to maintenance staff
• Ensure prompt follow up with delinquent payments
• Conduct regular inspections of common areas and tenants’ units
• Type correspondence and memos to tenants
• Track all service requests

QUALIFICATIONS: SKILLS & ABILITIES

• 2 to 3 years administrative experience required
• Demonstrated competency with Microsoft Office required; Experience with Timberline, Yardi or One Site a plus
• Bi-lingual may be required
• Ability to communicate both orally and in writing with a wide range of people
• Ability to accept responsibility and account for his/her action
• Trait of being dependable and trustworthy
• Ability to utilize available time to organize and complete work within given deadlines
• Ability to work at a sustained pace and produce quality work

PHYSICAL ABILITIES

Lift/Carry, Push/Pull

Stand 12 lbs. or less (F)

Walk 11-20 lbs. (F)

Sit 21-50 lbs. (O) 26-40 lbs. (O)

Reach Outward/Above Shoulder (F) over 100 lbs.(N)