Property and Maintenance Coordinator

The Salvation Army USA Central Territory; Chicago (IL); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player seeks a dedicated Property Maintenance Coordinator to oversee daily operations related to property maintenance. This role involves supervising maintenance staff, managing vendor relationships, and ensuring compliance with safety regulations. The ideal candidate will possess strong organizational skills and a commitment to maintaining the integrity of properties. Join a mission-driven organization that values community service and offers opportunities for professional growth while making a meaningful impact in the lives of others. If you are passionate about property management and want to contribute to a noble cause, this position is perfect for you.

Qualifications

• Experience in property management and maintenance operations.
• Strong supervisory skills and ability to lead maintenance staff.

Responsibilities

• Coordinate day-to-day operations of property maintenance and supervise staff.
• Conduct site inspections and manage compliance with safety guidelines.

Skills

Property Management

Supervision

Budgeting

Compliance Monitoring

Vendor Management

Education

High School Diploma

Bachelor's Degree in Management or related field

Tools

Archibus

Excel

Job description

The Salvation Army Mission:

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Job Objective:

Coordinates day-to-day operations of property maintenance, including supervising maintenance employees and vendors, obtaining and processing proposals for repairs and maintenance, confirming work invoices for payment, conducting property site inspections, and managing leases.

Essential Functions:

This job description identifies the essential functions and requirements of the position. Other responsibilities may be assigned. Reasonable accommodations may be made for individuals with disabilities to perform these functions.

• Supervises maintenance staff, including training, scheduling, assigning work orders, managing timecards, and reviewing work.
• Supervises third-party contractors/vendors for maintenance and repairs.
• Solicits bids and submits requisitions for medium property projects following TSA policies.
• Maintains databases and files related to property and maintenance, such as Archibus, Excel, schematics, and leases.
• Develops and implements preventative maintenance processes for owned and leased properties.
• Performs site inspections and recommends improvements, budgeting, and equipment replacement.
• Monitors compliance with OSHA and TSA guidelines across properties.
• Reviews and responds to Risk Management findings; creates work orders for repairs.
• Prepares and submits purchase orders and insurance claims, providing support information as needed.
• Researches and recommends cost-saving and efficiency opportunities, maximizing vendor utilization.
• Coordinates lease development, negotiation, and management with the Administrator/DOO.
• Participates in training to maintain high technical and administrative skills.
• Coordinates utility shutdowns with program and operations teams.
• Communicates with ARCC Property Specialist regarding projects and payments.
• Protects supervised resources and implements procedures to prevent theft and spoilage.
• May perform basic maintenance tasks as needed.
• Participates in budgeting, identifying property project needs.
• Supports The Salvation Army's mission statement.
• Performs other duties as assigned.