Property and Facility Manager

ACCO Engineered Systems; Pleasanton (CA); On-site; USD 71,000 - 98,000; Full time

Job summary

An established industry player is seeking a proactive Property and Facility Manager to oversee their Pasadena headquarters. This role involves managing daily operations, ensuring tenant satisfaction, and maintaining the facility's integrity. You will be responsible for budget management, vendor relations, and compliance inspections, making it essential to possess strong communication and problem-solving skills. The ideal candidate will have a background in commercial property management and a knack for innovative marketing strategies. Join this dynamic team and contribute to creating an efficient and welcoming environment for all occupants.

Qualifications

• 5+ years of commercial property management experience required.
• Excellent communication and innovative marketing abilities essential.

Responsibilities

• Oversee daily facility operations and manage vendor relations.
• Prepare and manage annual budgets and comprehensive management reports.

Skills

Commercial Property Management

Budget Management

Communication Skills

Innovative Marketing

Proficiency in Microsoft Excel

Problem-Solving Skills

Education

AA in Business

AA in Real Estate Management

Job description

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General Job Description: The Property Manager will manage and maintain the ACCO Engineered Systems Pasadena headquarters facility. This includes overseeing daily operations, maintaining the building, and ensuring tenant and occupant satisfaction.

• Oversee daily facility operations: electricity, gas (NG), water, trash, recycling.
• Manage building website, budget projections, approvals, vendor & contractor relations.
• Supervise and direct building engineer, security, access control, security cameras, key systems, fire alarm, fire drills, and parking staff.
• Conduct periodic inspections for lease compliance and property upkeep.
• Maintain property and lease files according to company policy, including tenant records and correspondence.
• Establish the Property Management Plan, Preventative Maintenance Policies, and Property Operations Manual.
• Coordinate with building staff: security contractors, janitorial, parking attendants, building engineers.
• Prepare comprehensive management reports monthly.
• Prepare and manage annual budgets.
• Review real estate tax assessments.
• Manage recurring billings: water, sewer, electric, etc.
• Represent the building with city authorities, Playhouse District, tenants, and during construction projects.
• Coordinate collection efforts for accounts receivable.
• Review monthly and annual expense reconciliations.
• Provide excellent tenant service: respond promptly and courteously to requests, generate work orders, and follow up for resolution.
• Other duties as assigned.

Position Requirements: AA in Business or Real Estate Management or related field; 5+ years of commercial property management experience; excellent communication skills; innovative marketing abilities; budget management experience; proficiency in Microsoft Excel; self-motivated, creative, and resourceful.

ACCO Competencies: Proactivity, perseverance, insight, engagement, teamwork, big picture thinking, motivation, technical curiosity, and problem-solving skills.

Physical Requirements: Ability to lift up to 20 pounds occasionally; good vision; hearing; ability to sit, stand, walk; regular attendance.

Hours: Exempt position, Monday-Friday, with possible weekend work.

Salary: $71,175 - $97,181.25 annually, based on experience and qualifications.