Property Administrator

VPM Management, Inc; Whittier (CA); On-site; USD 26,000 - 31,000; Part time

Job summary

Mulberry Villas in Whittier, CA, is seeking an Assistant Property Administrator to support the Property Administrator in daily operations of a 51-unit HOA community.

This on-site role handles leasing, rent collection, vendor oversight, resident services, and compliance with Fair Housing and HOA rules. The position requires strong organizational skills, staff coordination, and a commitment to high standards of community maintenance.

Qualifications

• At least one year of HOA/apartment management experience.
• Knowledge of Fair Housing and tenant/landlord laws.
• Strong organizational and multitasking abilities.
• Experience with staff supervision and leasing.
• Proficiency with property management software and 10-key.

Responsibilities

• Oversee tenant inquiries, property tours, application processing, and lease execution.
• Collect rents and security deposits; oversee delinquency processes and legal actions when required.
• Manage vendor relations with bid evaluations, contracts, and service quality monitoring.
• Support community engagement via newsletters, resident communications, and activities.
• Assist with daily management and operations of the HOA Community.
• Enforce HOA governing documents, rules and regulations.
• Maintain homeowner records, files and property management databases.
• Monitor common areas for cleanliness, safety, and appearance; ensure regulatory compliance.

Skills

Property management

Staff supervision

Leasing

Resident relations

Fair Housing

Tenant laws

Report analysis

Communication

Negotiation

Tools

Property management software

10-key

Job description

Job Details

Job Location: MULBERRY VILLAS - WHITTIER, CA 90604

Position Type: Part Time

Salary Range: $21.00 - $25.00 Hourly

This is a live on-site position that is full-time, 24 hours per week. Mulberry Villas is a Bond property with 51-units.

The Assistant Property Administrator plays a role in the effective operation of our communities. The individual in this role will be responsible for assisting with staff supervision, regulatory compliance, leasing, and resident services. Success in this position requires a balance of administrative expertise, leadership ability, and a commitment to maintaining operational excellence across all aspects of property management. The Assistant Property Manager will work closely with the Property Administrator to help maintain community standards, support homeowners, coordinate vendors, and assist with administrative and compliance-related responsibilities.

ESSENTIAL JOB FUNCTIONS

• Manage leasing activities by overseeing tenant inquiries, property tours, application processing, and lease execution.
• Collect rents, security deposits, and oversee delinquency processes, including legal actions when required.
• Assist with managing vendor relations, including bid evaluations, contract oversight, and service quality monitoring.
• Support community engagement initiatives through newsletters, resident communications, and activities.
• Assist with the daily management and operations of the HOA Community
• Support enforcement of HOA governing documents, rules and regulations
• Assist with maintaining homeowner records, files and property management databases
• Monitor common areas to ensure cleanliness, safety and overall appearance
• Ensure compliance with applicable HOA policies and local regulations

QUALIFICATIONS

REQUIRED EDUCATION AND EXPERIENCE

The position requires proven competence in property administration and a clear understanding of compliance standards, tenant relations, and staff management. The successful candidate will be expected to demonstrate professionalism, reliability, and a high level of organizational skill.

• Previous HOA experience in real estate or property management, with at least one year of apartment management experience.
• Basic understanding of apartment maintenance, including plumbing, electrical, pool, and appliance systems.
• Excellent organizational skills and the ability to set clear priorities.
• Problem-solving skills with the ability to analyze issues and implement effective solutions.
• Courteous and professional demeanor in all interactions.
• Demonstrated experience in staff supervision, leasing, and resident retention.
• Knowledge of Fair Housing and tenant/landlord laws.
• Proficiency in preparing and analyzing reports while managing multiple tasks within deadlines.
• Previous leasing or customer service experience in property management or real estate.
• Strong communication and public relations skills with a professional and courteous manner.
• Good organizational skills with a detail-oriented approach.
• Ability to walk long distances and navigate stairs with ease.
• Proficiency with basic computer applications, including property management software and 10-key.
• Demonstrated ability to build trust and deliver outstanding service in a community setting.
• Sales and negotiation skills to support leasing goals and occupancy rates.

COMPENTENCIES

• Ability to read and comprehend written instructions provided by the Property Administrator.
• Adhere and lead through the company policies and procedures. Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act and all other laws pertaining to the industry.
• Ability to demonstrate proficiency in property management software and use it effectively to support daily operations.
• Lead in a manner consistent with VPM Management, Inc current standards as well as between properties, teams and locations.
• Ability to give direction, adapt to change, establish relationships, anticipate roadblocks and work in a team environment.
• Must be self-motivated, able to complete assigned tasks.
• Able to multitask and prioritize.

OTHER JOB REQUIREMENTS

• Ability to complete tasks requiring overhead work.
• Demonstrate ability to learn and adapt to property management software systems.
• Ability to lift, push, pull up to 15 lbs.
• Ability to lift and carry materials weighing up to 15 lbs.
• Ability to push, pull, bend and reach constantly.
• Ability to walk, stand constantly.
• Ability to walk up and down stairs safely frequently.
• Ability to communicate in English clearly in order to be understood by co-workers, residents, vendors and other local agencies.
• Must possess reliable transportation, a valid driver’s license, and state-required automobile insurance coverage.
• May perform other duties as directed.