Property Administrator

Doist; Washington (District of Columbia); On-site; USD 52,000 - 72,000; Full time

Job summary

Doist in Washington, DC is seeking a Property Administrator to provide first-class property management support. Responsibilities include processing AP/AR, office administration, tenant relations, and coordinating with vendors and maintenance staff.

The role covers financial reporting support, handling service contracts, and assisting with day-to-day property operations and events.

Qualifications

• Basic accounting tasks including AP/AR and vendor invoicing.
• Administrative support and office duties.
• Customer service and tenant relations activities.

Responsibilities

• Input and code invoices in payables system and route for approval.
• Review accounts receivable and assist with late/default notices.
• Assist in preparing monthly/quarterly financial reports.
• Support day-to-day operation of the portfolio.
• Answer main telephone line, greet visitors, and forward messages.
• Enter work order requests and maintain Certificates of Insurance.
• Assist with service contracts for vendor services.
• Schedule building activity and verify insurance, plan tenant events.

Skills

Accounts Payable

Accounts Receivable

Administrative duties

Vendor communication

Tenant relations

Customer service

Job description

The Property Administrator position provides first-class property management services and assists the Property Management team with day-to-day responsibilities of operating a commercial property. Typical duties include Accounts Receivable & Accounts Payable, office administration, customer service, and enhancing tenant relations.

ESSENTIAL FUNCTIONS

• Administrative duties.
• Timely and accurate processing of Accounts Payable and Accounts Receivable.
• Scheduling and communication with vendors, tenants, and maintenance staff.

RESPONSIBILITIES

• Accounts Payable - accurately input, verify proper backup and code all invoices according to the approved budget into the payables system and then forward to the Property Manager for approval.
• Accounts Receivable - monthly review of account receivables in the system and assist with the preparation of late notices and default notices.
• Assist Property Manager with the preparation of monthly/quarterly financial reports.
• Assist Property Manager with day-to-day operation of assigned portfolio.
• Assist with answering the main telephone line and screen calls to forward to the appropriate personnel; Deliver messages to personnel and/or forward messages to voice mail; Greet guests and notify personnel of incoming visitors; Accept deliveries/packages.
• Receive and enter work order requests into the system.
• Maintain, track, and input into the system all Certificates of Insurance for vendors/tenants/clients.
• Prepare, compile, and facilitate the creation and execution of Service Contracts for vendor services.
• Schedule building activity including move-ins / move outs; verify insurance.
• Assist in planning and executing tenant events with management team.