Property Administrator

SCHNITZER INVESTMENT CORP; North Las Vegas (NV); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401k and FSA options

Vacation, sick, and holiday pay

Job summary

Schnitzer Properties in Las Vegas, NV is seeking a Property Administrator to support the property management team. You will greet visitors, answer the main phone line, and handle a variety of administrative tasks to keep operations running smoothly.

The role emphasizes organization, timely communications, lease document handling, and coordination with tenants, vendors, and staff while maintaining files and reports for property management and portfolio operations.

Qualifications

• Typing 65+ words per minute
• Proficient in Microsoft Word and Excel
• Excellent organizational and multitasking abilities
• Experience in administrative or customer service roles
• Ability to read and interpret lease documents (preferred)

Responsibilities

• Answer the main phone line and direct calls as necessary
• Assist operations and property management with administrative tasks
• Prepare and mail promotional information and welcome packets
• Prepare and maintain files for each property and lease documents
• Coordinate tenant move-ins/outs and schedule inspections and vendor activities
• Assist with rent collections and reporting for property management
• Provide receptionist duties in a professional manner
• Support staff with miscellaneous projects as assigned

Skills

Typing 65+ wpm

Microsoft Word

Microsoft Excel

Organizational skills

Customer service

Education

High School Diploma or GED

Bachelor’s Degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Property Administrator

Full Time Las Vegas, NV, US

4 days ago Requisition ID: 1451

The Property Administrator will answer the main phone line and handle incoming guests. They will assist the operations and property management teams with a variety of administrative tasks to help oversee the management of the properties.

ESSENTIAL FUNCTIONS/TASKS:

• Prepare, assemble, and mail promotional information for brokers and prospective tenants.
• Maintain postage machine.
• Prepare and maintain welcome packets.
• Assist in preparation, email and mailing of CAM letters.
• Check and distribute mail weekly.
• Answer phones and directing calls as necessary.
• Handle NV energy and SW gas transfers upon tenant move in or move out.
• Review and track insurance requirements monthly for tenants, request updated insurance as needed.
• Track lease expirations to prepare for possible tenant move outs and turn over procedures.
• Coordinate tenant move-in with Property Manager as needed.
• Schedule preliminary move-out inspections with tenants, schedule vendors for move-out inspections and assist Property Management with processing move-out documents.
• Attend and participate in staff meeting, operations, and marketing meetings.
• Review security reports daily and notify Managers of any concerns that may need to be addressed.
• Field tenant complaints and refer to Property Manager or Maintenance Manager for resolution.
• Prepare Work Orders, as needed, and follow up with tenants and maintenance staff, confirm work order was closed.
• Prepare miscellaneous correspondence related to the marketing, leasing or management of the property, holdover letters, rent increase letters, 30-day notices, tenant move out letters, etc.
• Provide organizational and clerical support to the Assistant Property Manager and Property Manager.
• Prepare, organize, and maintain files for each property (lease documents, exhibits, space plans, photos, brochures, correspondence, insurance certificates, etc.).
• Prepare service agreements and contract documents, i.e., MSC, Contractor Agreement, Notice to Proceed, etc.
• Set up of all new lease files and keep filing current, includes setting up files electronically for Portland.
• Prepare or run all reports related to leasing and property management as required by Assistant Property Manager and Property Manager.
• Assist Property Management with rent collections.
• Regularly conduct property inspections including trash inspections.
• Check in and out any keys to vendors.
• Order and maintain office supplies – weekly.
• Assist Property Managers with tenant relations, i.e., handing out tenant gifts, move-outs; walk through, inspections, operating golf cart for property inspections to include moving it in and out of the warehouse, etc.
• Provide receptionist duties in a professional and courteous and timely manner.
• Prioritize daily tasks and complete tasks within required timeframes.
• Miscellaneous special projects which may be assigned from time to time.
• Specific duties will vary from time to time and responsibilities may be added or removed at any time.
• A minimum of two to three years of experience in an administrative or customer service role. Experience in a property management office preferred.
• Experience in working with commercial properties with good understanding of basic property management preferred.
• Ability to read and interpret lease documents.
• Types 65+ words per minute, proficient Microsoft Word, and Excel.
• Excellent organizational skills.
• Must possess a positive attitude and enjoy working in a fast-paced environment.

Education:

• High School Diploma or GED, Bachelor’s Degree preferred but not required.

LICENSE OR CERTIFICATE REQUIRED:

• Reliable means of transportation.

TRAVEL REQUIREMENTS:

• Limited travel to assigned properties may be required.

Schnitzer Properties offer a full benefits package with medical, dental, vision, 401k, and FSA options as well as vacation, sick, and holiday pay.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.