Property Administrator

Schnitzer Properties; Henderson (NV); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Full benefits package

Vacation and sick leave

Job summary

Schnitzer Properties in Henderson, NV seeks a Property Administrator to answer phones, greet guests, and assist the operations and property management teams with a wide range of clerical tasks. This role supports leasing, marketing, and management efforts across our portfolio.

The candidate will handle mail, prepare documents, coordinate move-ins/outs, and facilitate reporting and meetings with the Property Manager. Strong organizational skills and attention to detail are essential.

Qualifications

• 2–3 years in administrative or customer service roles.
• Property management office experience preferred.
• Experience with commercial properties is a plus.
• Ability to read and interpret lease documents.
• Typing 65+ WPM; proficient in Word and Excel.

Responsibilities

• Answer main phone line and greet guests.
• Prepare welcome packets and mail promotional information.
• Manage mail, postage, and filing for multiple properties.
• Assist in lease-related correspondence and CAM letters.
• Coordinate move-ins/outs with the Property Manager.
• Prepare work orders and follow up on status.
• Maintain office supplies and equipment.
• Support reports and meetings for Property Manager and Assistant PM.

Skills

Phone handling

Customer service

Organization

Attention to detail

Time management

Education

High School Diploma or GED

Bachelor’s Degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

The Property Administrator will answer the main phone line and handle incoming guests. They will assist the operations and property management teams with a variety of administrative tasks to help oversee the management of the properties.

ESSENTIAL FUNCTIONS/TASKS:

• Prepare, assemble, and mail promotional information for brokers and prospective tenants.


• Maintain postage machine.


• Prepare and maintain welcome packets.


• Assist in preparation, email and mailing of CAM letters.


• Check and distribute mail weekly.


• Answer phones and directing calls as necessary.


• Handle NV energy and SW gas transfers upon tenant move in or move out.


• Review and track insurance requirements monthly for tenants, request updated insurance as needed.


• Track lease expirations to prepare for possible tenant move outs and turn over procedures.


• Coordinate tenant move-in with Property Manager as needed.


• Schedule preliminary move-out inspections with tenants, schedule vendors for move-out inspections and assist Property Management with processing move-out documents.


• Attend and participate in staff meeting, operations, and marketing meetings.


• Review security reports daily and notify Managers of any concerns that may need to be addressed.


• Field tenant complaints and refer to Property Manager or Maintenance Manager for resolution.


• Prepare Work Orders, as needed, and follow up with tenants and maintenance staff, confirm work order was closed.


• Prepare miscellaneous correspondence related to the marketing, leasing or management of the property, holdover letters, rent increase letters, 30-day notices, tenant move out letters, etc.


• Provide organizational and clerical support to the Assistant Property Manager and Property Manager.


• Prepare, organize, and maintain files for each property (lease documents, exhibits, space plans, photos, brochures, correspondence, insurance certificates, etc.).


• Prepare service agreements and contract documents, i.e., MSC, Contractor Agreement, Notice to Proceed, etc.


• Set up of all new lease files and keep filing current, includes setting up files electronically for Portland.


• Prepare or run all reports related to leasing and property management as required by Assistant Property Manager and Property Manager.


• Assist Property Management with rent collections.


• Regularly conduct property inspections including trash inspections.


• Check in and out any keys to vendors.


• Order and maintain office supplies – weekly.


• Assist Property Managers with tenant relations, i.e., handing out tenant gifts, move-outs; walk through, inspections, operating golf cart for property inspections to include moving it in and out of the warehouse, etc.


• Provide receptionist duties in a professional and courteous and timely manner.


• Prioritize daily tasks and complete tasks within required timeframes.


• Miscellaneous special projects which may be assigned from time to time.


• Specific duties will vary from time to time and responsibilities may be added or removed at any time.


• A minimum of two to three years of experience in an administrative or customer service role. Experience in a property management office preferred.


• Experience in working with commercial properties with good understanding of basic property management preferred.


• Ability to read and interpret lease documents.


• Types 65+ words per minute, proficient Microsoft Word, and Excel.


• Excellent organizational skills.


• Must possess a positive attitude and enjoy working in a fast-paced environment.

Education:

• High School Diploma or GED, Bachelor’s Degree preferred but not required.

LICENSE OR CERTIFICATE REQUIRED:

• Reliable means of transportation.

TRAVEL REQUIREMENTS:

• Limited travel to assigned properties may be required.

Schnitzer Properties offer a full benefits package with medical, dental, vision, 401k, and FSA options as well as vacation, sick, and holiday pay.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.