Property Administrator

Barkan Management Company, Inc. in; Middleton (MA); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Medical/Dental/Vision

Flexible Spending Accounts

Life Insurance

Short and Long-Term Disability

Paid Time Off

401(k) Match

Group Legal/Critical Illness/Hospitali

Group Insurance?

Job summary

Barkan Management Company, Inc. in Middleton, MA, is seeking a part-time Property Administrator (Project Management) to support homeowner communications, accounts payable, and daily property operations at Fuller Pond.

You will handle front office duties, manage work orders, calendar management, data entry, and vendor invoicing, collaborating with the Account Executive to ensure timely responses. This role offers a collaborative team, flexible scheduling, and growth opportunities within a leading

Qualifications

• General computer skills including scanning, emailing, and typing.
• Microsoft Word: 1 year experience.
• Microsoft Excel: preferred.
• Customer service: preferred.

Responsibilities

• Front office: represent the company professionally and answer inquiries or direct to the right person.
• Homeowner communications.
• Ensures work orders are entered accurately and promptly; assist in homeowner communications on status.
• Maintains calendars; handles reservations and follow-ups on applications and checks.
• Filing and copying as needed for property support.
• Enter data into Fuller Pond Homeowner Database.
• Process accounts payable through Cinc Systems; manage vendor/year files.
• Routinely check clubhouse for tidiness and order.
• Other duties as assigned by the Account Executive.

Skills

General computer skills

Microsoft Word

Microsoft Excel

Customer service

Job description

Property Administrator (Project Management)

Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C. Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals share a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations. Join us as we continue to redefine the standards of excellence in property management!

Who we need:

We are seeking a motivated and experienced Property Administrator to join our team. This is a part time position reporting directly to the Account Executive. The role is based at Fuller Pond located in Middleton, MA. As a hands-on contributor, the Property Administrator will handle homeowner phone calls, manage Accounts Payable, and communicate with homeowners as needed.

What you’ll do:

• Front office: represent the company with professionalism and friendliness, answer inquiries and/or direct to appropriate persons


• Homeowner communications


• Ensures that work orders are correctly and quickly entered to facilitate timely responses. Works closely with manager to assist in homeowner communications regarding status of work orders.


• Maintains calendars; takes reservations, follows up with applications and checks.


• Filing, copying, as needed in support of the needs of the property.


• Collect and enter data into Fuller Pond Homeowner Database.


• Processes account payable through the Cinc Systems. Manages accounts payable files by vendor and year.


• Routinely checks clubhouse to ensure tidy and in order.


• Any other duties or tasks assigned by the Account Executive.

What we’re looking for:

• General computer skills to include, scanning, emailing, and typing.


• Microsoft Word: 1 year


• Microsoft Excel: (Preferred)


• Customer service: (Preferred)

What we can do for you!

Barkan offers a competitive compensation and benefits package to full-time employees that includes:

• Medical/Dental/Vision


• Flexible Spending Accounts


• Life Insurance


• Short and Long-Term Disability


• Paid Time Off


• 401(k) Match


• Group Legal/Critical Illness/Hospitalization/Accident/Pet Insurance


• Employee Assistance Program

The Barkan Companies is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.