Property Administrator

CBRE Group, Inc.; Bellevue, Northern (WA, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

CBRE Group, Inc. is seeking a Property Administrator to deliver advanced customer service to tenants and vendors. The role sits within the Property Management function, handling building operations on behalf of a client or group.

You will perform a range of administrative tasks, maintain critical files, coordinate with technicians and vendors, and support lease administration and reporting efforts. Strong organizational and communication skills are essential.

Qualifications

• Experience providing high-level admin support to tenants and vendors.
• Strong communication and phone etiquette for client interactions.
• Ability to prepare expense reports and schedule meetings.
• Proven ability to maintain organized files and documentation.

Responsibilities

• Assist management with administrative tasks including answering phones and communicating with tenants.
• Maintain files, including insurance certificates and leases, ensuring up-to-date compliance.
• Coordinate with Building Technicians and vendors to list and monitor maintenance items.
• Oversee lease administration activities and lease set up changes and reporting.
• Prepare tenant bills and submit for approval.
• Assist in preparing monthly and quarterly management reports.
• Enter invoices into the accounting system and forward originals for payment.
• Work under supervision to follow standardized procedures.

Skills

Customer service

Administrative tasks

Communication

Vendor coordination

Tools

Accounting system

Job description

About The Role:

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors.

This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

What You\'ll Do:

• Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing and copying.
• Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company policies.
• Work with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.
• Review internal lease administration documents such as lease abstracts as directed. Oversee lease administration activities including lease set up, lease changes, reporting etc.
• Prepare tenant bills and submit upon approval.
• Help with preparations of monthly and quarterly management reports.
• Submit invoices for payment and purchase orders by inputting them into the accounting system.
• Forwards original invoices to accounting for payment.
• Recognize and solve typical and atypical problems that can occur in own work area.
• Evaluate and choose solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.