Property Administration Specialist – Tenant & Ops Support

HEMPEL; Minneapolis (MN); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical insurance coverage

Dental insurance coverage

Vision insurance

401(k) plan

Job summary

Hempel Real Estate in Minneapolis, MN is seeking a Property Administrator to support day-to-day operations of a suburban retail portfolio. This hands-on role focuses on tenant relations, property operations, financial administration, lease administration, and maintenance coordination.

You will work closely with tenants, vendors, accounting and internal teams to maintain attractive, well-operated properties and contribute to operational and financial goals.

Qualifications

• Associate's or bachelor's degree in business, real estate, or related field.
• Previous experience in property management, property administration, facilities coordination, or a related role.
• Strong customer-service skills and the ability to build productive relationships with tenants, vendors, and colleagues.

Responsibilities

• Serve as a day-to-day contact for tenants
• Respond to inquiries and service requests and follow through on resolution
• Coordinate vendors and contractors for routine maintenance, preventive maintenance, and repairs
• Assist with obtaining bids and verifying completed work
• Review and code invoices for approval, verify charges against contracts and completed work, and coordinate with accounting to resolve discrepancies
• Monitor tenant receivables and assist with payment follow-up, billing questions, and account reconciliation in coordination with accounting and the Property Manager
• Assist with annual operating budgets, monthly financial reviews, expense tracking, and budget variance explanations
• Support annual CAM reconciliations by reviewing expenses, organizing supporting documentation, and assisting with tenant questions
• Maintain lease files, tenant and vendor contact information, certificates of insurance, service contracts, and other property records
• Track lease obligations and critical dates, including renewals, expirations, and notice deadlines, and flag required follow-up for the Property Manager
• Coordinate tenant move-ins, move-outs, and space turnover, including inspections, access, utilities, and communication with relevant teams
• Perform other duties as assigned

Skills

Customer service

Organizational skills

Communication skills

Microsoft Office

Multitasking

Travel between properties

Education

Associate's or Bachelor's degree in business, real estate, or related field

Tools

Microsoft Office

Property management software

Accounting software

Job description

Hempel Real Estate in Minneapolis, MN is seeking a Property Administrator to support day-to-day operations of a suburban retail portfolio. This hands-on role focuses on tenant relations, property operations, financial administration, lease administration, and maintenance coordination.

You will work closely with tenants, vendors, accounting and internal teams to maintain attractive, well-operated properties and contribute to operational and financial goals.