Property Admin & Operations Coordinator

SimonCRE; Scottsdale (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

SimonCRE is seeking a Property Management Administrator to support day-to-day operations of our real estate portfolio. You will work with Property Management, AP/AR teams, and other departments to maintain lease files, tenant records, vendor relationships, and related property management tasks.

The role emphasizes responsiveness, accuracy, and collaboration across teams to keep operations running smoothly, with a focus on documentation, data integrity, and timely financial processing.

Qualifications

• High school diploma or equivalent required.
• 1–3+ years in property management, real estate administration or similar admin role is a plus.
• Proficient in Microsoft Office (Word/Excel) and Google Suite; calendar management and general tech skills required.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Comfortable interacting with tenants, vendors, and internal teams.
• Experience with Mac iOS is a plus.
• Valid Driver’s License.

Responsibilities

• Promptly respond to tenant emergency and non-emergency issues.
• Coordinate with vendors and contractors for maintenance, repairs, and property inspections.
• Verify invoices and route for final approval.
• Coordinate utility management for properties and transfer of services.
• Maintain the property tax spreadsheet and other required property-related records.
• Ensure property tax statements are received and paid; obtain receipts from treasurer sites.
• Request tenant COIs and ensure lease specifications are met.
• Participate in accounts receivable collection efforts.
• Prepare tenant adjustments and enter them into PM software.
• Request gross sales reports and maintain accurate records.

Skills

Organizational skills

Written and verbal communication

Multitasking / prioritization

Legal document comprehension

Basic mathematical operations

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Google Suite

Calendar management

Job description

SimonCRE is seeking a Property Management Administrator to support day-to-day operations of our real estate portfolio. You will work with Property Management, AP/AR teams, and other departments to maintain lease files, tenant records, vendor relationships, and related property management tasks.

The role emphasizes responsiveness, accuracy, and collaboration across teams to keep operations running smoothly, with a focus on documentation, data integrity, and timely financial processing.