Promotional Review Coordinator Veeva & Compliance Ops

DBV Technologies; New Jersey; Hybrid; USD 74,000 - 83,000; Full time

Job summary

DBV Technologies in Warren, New Jersey is seeking a detail-oriented Promotional Coordinator to manage the end-to-end PRC process using Veeva Vault PromoMats. You will ensure materials are submission-ready, properly tagged, and routed for review, while coordinating PRC meetings and maintaining audit-ready records.

The role requires 1–2+ years in pharma/biotech PRC coordination, strong metadata discipline, and excellent communication to keep pace with approvals, re-approvals, and market-specific

Qualifications

• 1-2+ years coordinating PRC processes in pharma/biotech, medical devices, or healthcare marketing operations.
• Hands-on experience with Veeva Vault PromoMats (submission workflows, routing, annotations, versioning, permissions).
• Strong understanding of US FDA advertising and promotion principles (fair balance, on-label claims, ISI).
• Demonstrated ability to manage multiple concurrent submissions and deadlines in a fast-paced environment.
• Excellent organization, communication, and stakeholder management skills; confident meeting facilitation and note capture.
• High attention to detail; proven quality-check mindset and comfort with metadata, taxonomies, and audit readiness.

Responsibilities

• Intake & Triage: Review incoming jobs for completeness; verify correct tactic type, audience, lifecycle state, and required references/claims documentation.
• Metadata & Quality Checks: Ensure required metadata fields are complete and accurate prior to routing; perform version control checks and label alignment.
• Routing & Workflow Management: Route materials to appropriate PRC reviewers via Veeva Vault PromoMats; monitor review cycles and elevate bottlenecks.
• Meeting Operations: Plan, schedule, and facilitate PRC meetings; build and circulate agendas; assemble annotated materials and reference packs; capture comments, decisions, and next steps; ensure timely incorporation of feedback.
• Lifecycle Tracking: Track progress, approvals, version histories, re-approvals, renewals, and expiry dates; initiate re-review cycles.
• Stakeholder Communication: Provide regular status updates to brand teams, agencies, and reviewers; manage expectations during peak volume.
• Systems & Data Stewardship: Maintain audit-ready documentation in PromoMats; uphold SOPs and business rules; support user training and access requests.

Skills

Project management

Stakeholder management

Meeting facilitation

Attention to detail

Documentation quality

Tools

Veeva Vault PromoMats

Job description

DBV Technologies in Warren, New Jersey is seeking a detail-oriented Promotional Coordinator to manage the end-to-end PRC process using Veeva Vault PromoMats. You will ensure materials are submission-ready, properly tagged, and routed for review, while coordinating PRC meetings and maintaining audit-ready records.

The role requires 1–2+ years in pharma/biotech PRC coordination, strong metadata discipline, and excellent communication to keep pace with approvals, re-approvals, and market-specific