Projects & Ops Coordinator: Cross-Functional PM & Docs

Jobtailor; Phoenix (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor is seeking a proactive Project Coordinator to support critical process improvements by maintaining documentation, coordinating meetings, and tracking action items across departments.

You will serve as a central communication hub for project stakeholders, draft agendas and minutes, update schedules, and help manage scope, quality, schedule, and budget. The role requires collaboration across facilities and levels, with strong written and verbal communication.

Qualifications

• Associate degree (or equivalent) in a related field, healthcare administration, business, or IT.
• Strong communication and presentation skills for technical and non-technical audiences.
• Ability to interact across facilities and at various levels.

Responsibilities

• Maintain project documentation and track action items across departments.
• Coordinate cross-functional meetings and facilitate agendas.
• Update project schedules in tracking systems and flag delays.
• Draft planning documents, change requests, and minutes.
• Support multi-department projects and manage scope, quality, schedule and budget.

Skills

Project Management

Communication Skills

Presentation Skills

Documentation Management

Cross-Functional Coordination

Education

Associate degree or equivalent

Tools

Project Management Tools

Tracking Systems

Database Management

Job description

Jobtailor is seeking a proactive Project Coordinator to support critical process improvements by maintaining documentation, coordinating meetings, and tracking action items across departments.

You will serve as a central communication hub for project stakeholders, draft agendas and minutes, update schedules, and help manage scope, quality, schedule, and budget. The role requires collaboration across facilities and levels, with strong written and verbal communication.