Projects Coordinator: Scheduling & Logistics

SHEER SERVICE LLC; Brick Township (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

SHEER SERVICE LLC is seeking a Project Coordinator to support the Projects Division in Brick Township, NJ. You will help schedule work orders, manage project docs, coordinate procurement, logistics, and field communications to keep multiple projects aligned with client expectations and company standards.

Responsibilities include coordinating schedules, purchasing materials, arranging travel and rentals, and maintaining warehouse inventory while ensuring accuracy and timely updates to

Qualifications

• 2–5 years of project coordination, facilities maintenance, construction administration, logistics, or related operational support experience preferred.
• Experience in commercial facilities maintenance, restaurant, retail, construction, or service industries strongly preferred.
• Experience coordinating travel, rentals, procurement, or field operations logistics desirable.
• Strong computer and technical proficiency including Microsoft Office Suite, scheduling platforms, project management systems, and facility maintenance software.
• Ability to manage multiple schedules, timelines, and priorities simultaneously.

Responsibilities

• Assist project management teams with assembling and managing project schedules, timelines, manpower plans, and logistical coordination.
• Coordinate scheduling with internal crews, subcontractors, vendors, and customer site contacts to ensure project readiness and alignment with operational expectations.
• Confirm jobsite details with restaurant, retail, transportation, healthcare, and commercial site contacts including access procedures and delivery instructions.
• Send daily project update communications to crews and management with all relevant information.
• Coordinate and communicate project expectations, start times, and schedule changes with field personnel and subcontractors.
• Conduct weekly schedule confirmation calls with crews, subcontractors, and customers for upcoming work.
• Perform post-project and morning follow-up calls to verify customer satisfaction and escalate issues.
• Purchase project-related materials, supplies, and consumables in alignment with project budgets and timelines.
• Coordinate and schedule rental equipment including box trucks, lifts, trailers, and other assets.
• Arrange travel accommodations for traveling crews and management personnel.
• Track travel and rental costs to ensure alignment with budgets and expectations.
• Maintain communication with vendors and suppliers to ensure timely delivery of materials and equipment.
• Assist with resolving delivery delays, supply shortages, and logistical issues.
• Distribute required project documentation including schedules, sign-off sheets, permits, survey notes, and project photos to crews and subcontractors.
• Collect daily project updates, completion photos, and progress documentation from field personnel.
• Maintain accurate project notes and customer communication within company systems.
• Alert Management to schedule changes, delays, or operational issues.
• Assist with project closeout documentation and organization of records.
• Identify change orders for Pricing and Scheduling discussions.

Skills

Project coordination

Facilities maintenance

Construction administration

Logistics coordination

Vendor coordination

Microsoft Office

Scheduling platforms

Project management software

Inventory tracking software

Tools

Scheduling platforms

Project management software

Inventory tracking software

Job description

SHEER SERVICE LLC is seeking a Project Coordinator to support the Projects Division in Brick Township, NJ. You will help schedule work orders, manage project docs, coordinate procurement, logistics, and field communications to keep multiple projects aligned with client expectations and company standards.

Responsibilities include coordinating schedules, purchasing materials, arranging travel and rentals, and maintaining warehouse inventory while ensuring accuracy and timely updates to