Projects and Grants Coordinator, 4D Initiatives

University of Denver; Denver (CO); Hybrid; USD 37,195 - 38,572; Full time

Job summary

The University of Denver is seeking a capable coordinator to provide project and administrative support for 4D initiatives, including the Resilience Lab and Compassion Lab. This non-benefited, hourly role supports logistics, scheduling, materials, and stakeholder communications.

You will assist with grant tracking, conference planning, and collaboration with campus partners. Strong organizational skills and proficiency with Microsoft Office are essential, along with clear written and spoken

Qualifications

• Bachelor’s degree required and strong administrative experience.
• Excellent written and verbal communication skills.
• Proficiency with standard office and collaboration tools (e.g., Microsoft Office, Excel, Teams).
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Coordinate meetings, workshops, and events, including logistics and scheduling.
• Prepare program materials, agendas, and follow-up documentation.
• Support tracking of participation, engagement, and program outcomes.
• Assist with grant and gift fund tracking and reporting.
• Plan and coordinate conferences and events, including post-event follow‑ups.
• Contribute to reporting and storytelling for communications.

Skills

Project management

Event management

Written communication

Verbal communication

Data tracking

Education

Bachelor’s degree

Master’s degree (Preferred)

Tools

Microsoft Office

Excel

Teams

Job description

This is a non-benefited position not to exceed 1,000 hours in a calendar year.

Essential Functions

Project and Administrative Support

Provides coordination and administrative support for key 4D projects, programs, and initiatives. Two areas of focus will be support for the Resilience Lab and Compassion Lab, with the Coordinator managing logistics and coordination for The Resilient Scientist Series, Compassion Lab immersive experiences, Lab networks and related partnerships, and 4D trainings and workshops. Key activities include:

• Scheduling and logistics coordination for meetings, workshops, and events
• Managing communication with participants, speakers, and partners
• Preparing program materials, agendas, and follow-up documentation
• Supporting tracking of participation, engagement, and program outcomes
• Maintaining organized records and shared resources across initiatives

Grant and Gift Fund Tracking and Reporting

Track expenditures and allocations related to grant and gift funding across 4D initiatives. Maintain accurate and up-to-date financial records in coordination with internal finance teams. Monitor budgets to ensure compliance with grant requirements and funding restrictions. Support the preparation of grant reports, collecting and organizing data and documenting budgets. Assist in documenting program outcomes and impact metrics for funders and stakeholders.

Conference Planning and Coordination

Support the end-to-end planning and execution of major 4D conferences and events, including the 4D Symposium and the National LearningWell Coalition Conference at DU. Responsibilities will include:

• Assisting with project planning timelines and milestone tracking
• Coordinating logistics and/or working with DU Conference and Events staff or other stakeholders where applicable
• Supporting alignment and communication
• Preparing event materials (programs, schedules, briefing documents)
• Providing onsite or virtual event support
• Assisting with post-even follow-up, including evaluations and reporting

Communication and Storytelling

Promote 4D opportunities and impact through contributing to reports, assessments, and strategic planning. Organize participation and outcomes data for communication through 4D newsletters and other university newsletters.

Knowledge, Skills, and Abilities

• Strong project and event management skills, including coordination of multiple programs, initiatives and timelines
• Effective written and verbal communication skills for outreach, facilitation, presentations, and storytelling
• Ability to collaborate and communicate with both internal and external stakeholders, including administrators, faculty, staff, students, and external partners
• Proficiency in using technology platforms for communication and data sharing and tracking
• Familiarity with data collection, assessment, and program evaluation methods
• Understanding of budget and records management

Strong organizational, interpersonal, and problem‑solving abilities with attention to detail and follow‑through

Required Qualifications

• Bachelor’s degree
• Strong organizational and administrative experience with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Proficiency with standard office and collaboration tools (e.g., Microsoft Office, Excel, Teams)

Preferred Qualifications

• Master’s degree completed or in progress in higher education, nonprofit management, public policy, or a related field
• Large event or conference planning experience
• Experience with budgeting, financial tracking, or grant administration
• Familiarity with project management frameworks and tools

Work Schedule

In-person or hybrid work. Not to exceed 1,000 hours in a calendar year.

Hourly Range

The hourly range for the position is $27.00 - $28.00.

Benefits

The University of Denver offers some benefits for non-benefited employees.

Application Deadline

For consideration, please submit your application materials by 4:00 p.m. (MST) August 10, 2026.

Special Instructions

Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Required Application Documents

Please include the following documents with your application: 1. Resume 2. Cover Letter

Equal Opportunity and Non-Discrimination Statement

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement.

All offers of employment are based upon satisfactory completion of a criminal history and National Sex Offender Registry background check.