Project Coordinator, University Relations

University of Denver; Denver (CO); Hybrid; USD 34,440 - 37,195; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement plan

Paid time off

Tuition benefit

ECO pass

Job summary

University of Denver is seeking a detail-oriented Project Coordinator to support University Relations. You will manage multiple projects from intake to completion and work with various campus partners to ensure timely delivery.

You will collaborate with communications, marketing and operations teams, maintaining records, running reports, and improving processes in a fast-paced, hybrid environment.

Qualifications

• Bachelor's degree or equivalent.
• 1+ years of experience in project coordination, project management, marketing operations, communications, or a related field.
• Demonstrated ability to manage projects involving multiple stakeholders and competing priorities.

Responsibilities

• Independently manage multiple concurrent projects from intake to completion, including defining scope, timelines, tasks, progress tracking and stakeholder updates.
• Process and triage incoming project requests through the UR project management system, prioritizing and routing.
• Maintain organized project records, status reports, and documentation within the project management platform.
• Coordinate cross-functional collaboration to ensure timely delivery of project components.
• Identify risks early and communicate with stakeholders to resolve issues.
• Contribute to development of PM processes, templates, and workflows.

Skills

Project coordination

Communication

Organization

Attention to detail

Cross-functional collaboration

Customer service mindset

Education

Bachelor's degree

Tools

Asana

Monday.com

Wrike

Jira

Salesforce Marketing Cloud

Job description

Project Coordinator, University Relations

Job No: 498932

Work Type: Staff Full-Time

Location: Denver, CO

Categories: Marketing / Communications / Media, Business Operations / Services, Admin / Executive / Office Support

The University Relations division at the University of Denver speaks with a unified, authentic and resonant voice to strategically advance the universitys brand with four goals in mind:

• To promote and protect DUs reputation
• To inspire students to enroll and engage
• To increase inclusion
• To strengthen the University

The University Relations (UR) team aims to strengthen DUs strategic position locally, regionally and nationally through data-driven and authentic storytelling across multiple channels with focused support on the universitys value drivers: academics and research; enrollment and admissions, athletics and advancement. Whether through public or media relations, digital strategies, social media, print, podcast, issues or crisis management, community relations or thought leadership and training, UR drives results through narratives that involve words, pictures and design. With true understanding of and connection with our diverse audiences, we aim to foster collaborative problem solving, creativity and innovation.

Position Summary

The Project Coordinator will serve as a core member of University Relations' inaugural project management team, independently managing projects from intake through completion and providing operational support across the division. This role is well-suited for a detail-oriented professional who thrives in a collaborative environment and is energized by helping build systems and processes from the ground up.

The Project Coordinator reports to Strategic Initiatives Support Manager and will work closely with colleagues across University Relations and campus partners.

Essential Functions

Project Management

• Independently manage multiple concurrent projects from intake to completion, including defining scope, establishing timelines, assigning tasks, monitoring progress, and communicating updates to stakeholders.
• Process and triage incoming project requests through the University Relations project management system, ensuring accurate prioritization and routing.
• Maintain organized project records, status reports, and documentation within the project management platform.
• Coordinate cross-functional collaboration with teams both within and outside University Relations to ensure timely delivery of project components.
• Identify project risks or bottlenecks early and proactively communicate with appropriate stakeholders to resolve issues.
• Contribute to the development and refinement of project management processes, templates, and workflows as part of an inaugural team.

Email Distribution Support

• Partner with the Internal & Executive Communications team to build, proof, test, and deploy email communications using Salesforce Marketing Cloud.
• Perform quality assurance on emails prior to deployment, checking for accuracy, accessibility compliance, and consistent branding.
• Track and report on email performance metrics, contributing to a culture of continuous improvement.

Operational and Administrative Support

• Serve as a resource for University Relations staff on project management tools and processes.
• Pull reports, maintain spreadsheets, and prepare project status updates for leadership as needed.
• Act as a brand ambassador with a customer service mindset in all interactions, representing University Relations professionally with internal and external audiences.
• Support scheduling, logistics, and coordination for meetings and initiatives as needed.

Other duties as assigned.

Knowledge, Skills, and Abilities

• Strong organizational skills with a demonstrated ability to manage multiple projects and deadlines simultaneously.
• Ability to work independently and proactively, taking initiative to move work forward with minimal supervision.
• Excellent written and verbal communication skills, with the ability to convey information clearly to a range of audiences.
• High attention to detail, particularly in quality assurance and proofreading contexts.
• A team player who is adept at building relationships and strengthening ties across multiple departments
• Comfortable working in a fast-paced environment with shifting priorities and frequent interruptions.
• Collaborative, solutions-oriented approach with strong interpersonal skills and the ability to build relationships across teams.
• Willingness to learn new tools and systems quickly and to share knowledge with colleagues.

Required Qualifications

• Bachelor's degree or equivalent combination of education, experience, and/or military training.
• One (1) or more years of experience in project coordination, project management, marketing operations, communications, or a related field.
• Demonstrated ability to manage projects involving multiple stakeholders and competing priorities.

Preferred Qualifications

• Experience using a project management platform (e.g., Asana, Monday.com, Wrike, Jira, or similar).
• Experience building or distributing email communications within a CRM or marketing automation platform (e.g., Salesforce Marketing Cloud, Mailchimp, HubSpot, or similar).
• Experience working in higher education, nonprofit, or a similarly matrixed institutional environment.

Working Environment

• Monday - Friday, 8:00 a.m. - 4:30 p.m. - Hybrid Schedule
• The successful incumbent must live or be willing to relocate to the Denver metro area. In accordance with the University's flexible work policy, this position is eligible to be considered for a hybrid work schedule, typically with 3 days per week in office and 2 days per week remotely. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.
• Some travel as well as occasional weekend or after-hours work will be required to fulfill duties, especially related to on-campus event support
• Activities are primarily performed in an environmentally-controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (70%); frequently required to move for varying lengths of time and travel moderate distances to perform work (30%)
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts

Physical Activities

• Ability to work in front of a computer for extended periods of time.
• Occasionally required to move about the office/campus.

Work Schedule

Monday - Friday, 8:00 a.m. - 4:30 p.m.

Salary Grade Number

The salary grade for the position is 8.

Hourly Range

The hourly range for the position is $25.54-$26.57.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate's sex or any other protected status.

Benefits

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University's educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement.

All offers of employment are based upon satisfactory completion of a criminal history and National Sex Offender Registry background check.