Projects and Events Coordinator (Project Management Coordinator)

Indiana University; Indianapolis (IN); Vor Ort; USD 40.000 - 44.000; Vollzeit

Benefits dieser Stelle

Comprehensive medical and dental

Health savings account with IU

Flexible spending accounts

Retirement plan with IU contributions

Tuition subsidy for IU courses

Paid holidays and time off

Zusammenfassung

Indiana University School of Nursing in Indianapolis seeks a Project Management and Events Coordinator to execute high-impact school-wide events across the three IUSON campuses. You will lead timelines, coordinate resources, and ensure logistics align with university policies while delivering targeted student services administration.

Stationed primarily at the Indianapolis campus, the role covers major ceremonies, executive retreats, and fundraising events, plus onboarding across BSN, MSN, DNP,

Qualifikationen

• Education: Required high school diploma or equivalent
• Education: Preferred bachelor's degree in hospitality, Event Management, Communications, Project Management, or related field
• Work Experience: Required 4 years of relevant experience
• Work Experience: Preference for higher education, large-scale ceremony coordination, or multi-campus operations
• Skills: Demonstrates project management skills
• Skills: Proficient communication skills
• Skills: Excellent collaboration and team-building skills
• Skills: Time management and priority setting
• Skills: Interpersonal skills
• Skills: Ability to lead/manage others
• Skills: Ability to drive multiple projects to completion
• Skills: Project management expertise preferred: budgets, vendor negotiations, multi-track schedules
• Skills: Proficiency in MS Office and Canva/Adobe Creative Suite
• Skills: CRM platforms for mass messaging
• Skills: Strong written and verbal communication
• Skills: Independence and ability to manage deadlines

Aufgaben

• Provides experienced project-management assistance by developing timelines, coordinating resources, communicating with stakeholders, monitoring progress, and ensuring accurate documentation for school-wide projects and events
• Anticipates and resolves complex operational issues to keep initiatives on schedule and aligned with university and school frameworks
• Owns end-to-end planning, logistics, venue sourcing, vendor negotiation, and post-event analysis for core school-wide events
• Develops and maintains project schedules, task lists, planning documents, and resource plans to ensure deadlines are met across multiple workstreams, campuses, and stakeholder groups
• Serves as the school-wide subject matter expert for event policies
• Provides guidance to unit administrative staff and student workers executing smaller events to ensure university protocol and budget adherence
• Prepares briefing packets, detailed timelines, and agendas for leadership prior to major events
• Monitors project status, identifies risks or delays, resolves complex operational issues, and escalates policy/budget/capacity concerns to supervisors
• Provides operational support for semester onboarding across campuses, including BSN, Accelerated BSN, MSN, DNP, and PhD orientation programs
• Drafts and schedules student announcements, event invitations, and official notices via CRM software
• Makes central inventory for OSAS student SWAG, scrubs, and promotional supplies; handles reordering and distribution
• Assists with campus tours, Bridge Week logistics, Signature Campus Events, and LLC event execution
• Collects attendee feedback, runs post-event surveys, and provides data-driven ROI recommendations
• Maintains central event calendars, digital asset archives, vendor contracts, and SOP documentation
• Ensures project documentation is maintained across calendars, timelines, contracts, reports, and assets

Kenntnisse

Project management

Communication

Collaboration

Time management

Interpersonal skills

Leadership

Multitasking

Budget/vendor management

CRM platforms

Ausbildung

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Canva/Adobe Creative Suite

Jobbeschreibung

Department SCHOOL OF NURSING (IN-NURS-IUINA)

Department Information The Indiana University (IU) School of Nursing (IUSON) has an exciting opportunity for highly qualified staff who want to make a difference by working for an educational institution that is changing the face of healthcare in the state of Indiana. IUSON is annually ranked among the top nursing schools in the nation. Founded in 1914, the school offers programs from the Bachelor of Science in Nursing (BSN) through the post-doctorate and is composed of campuses in Bloomington, Fort Wayne, and Indianapolis. The IUSON is ranked number 13 in the nation for undergraduate nursing programs and its online Master of Science in Nursing (MSN) in Nursing Education is ranked number 6 in the 2026 U.S. News & World Report rankings.

Job Summary

The Project Management and Events Coordinator executes high-impact school-wide events and provides operational event support across all 3 IUSON campuses: Indianapolis, Bloomington, and Fort Wayne. Stationed primarily at the Indianapolis campus, this position serves as the central operational engine for major ceremonial occasions, executive retreats, and fundraising event planning and logistics while delivering targeted student services administrative support.

Department-Specific Responsibilities

• Provides experienced project-management assistance by developing timelines, coordinating resources, communicating with stakeholders, monitoring progress, and ensuring accurate documentation for school-wide projects and events
• Anticipates and resolves complex operational issues to keep initiatives on schedule and aligned with university and school frameworks
• Owns end-to-end planning, logistics, venue sourcing, vendor negotiation, and post-event analysis for core school-wide events
• Develops and maintains project schedules, task lists, planning documents, and resource plans to ensure deadlines are met across multiple workstreams, campuses, and stakeholder groups
• Serves as the school-wide subject matter expert for event policies
• Provides guidance to unit administrative staff and student workers executing smaller events (less than 50 attendees) to ensure university protocol and budget adherence
• Prepares briefing packets, detailed timelines, and agendas for leadership prior to major events
• Monitors project status, identifies risks or delays, resolves complex operational issues, and escalates policy, budget, or capacity concerns to supervisors as appropriate
• Provides operational support for semester onboarding across campuses, including traditional BSN, Accelerated BSN, MSN, Doctor of Nursing Practice (DNP), and PhD orientation programs
• Drafts and schedules student announcements, event invitations, and official notices via Customer Relationship Management (CRM) software
• Makes central inventory for Office of Student and Academic Services (OSAS) student SWAG, scrubs, and promotional supplies; handles reordering and distribution
• Assists with campus tours, Bridge Week logistics, Signature Campus Events, and Living-Learning Community (LLC) event execution
• Collects attendee feedback, runs post-event surveys, and provides data-driven recommendations to improve event Return on investment (ROI) and attendee satisfaction
• Maintains central event calendars, digital asset archives, vendor contracts, and Standard Operating Procedure (SOP) documentation
• Ensures project documentation is maintained appropriately, including central event calendars, planning timelines, vendor contracts, post-event reports, digital assets, and SOP documentation

General Responsibilities

• Provides experienced assistance with project management activities, resource allocation, and communication
• Develops a schedule designed to meet necessary deadlines and communicates with team members
• Monitors project progress and handles highly complex issues that arise
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project
• Allocates tasks and assignments to lower-level appointed staff and monitors their performance
• Performs a variety of administrative skills and prepares correspondence related to the project

Qualifications

• EDUCATION Required: High school diploma or equivalent (such as HSED or GED)
• EDUCATION Preferred: Bachelor's degree in hospitality, Event Management, Communications, Project Management, or a related field
• WORK EXPERIENCE Required: 4 years of relevant experience
• WORK EXPERIENCE Preferred: Experience in higher education, large-scale ceremony coordination, or multi-campus operational systems
• SKILLS Required: Demonstrates project management skills
• SKILLS Required: Proficient communication skills
• SKILLS Required: Excellent collaboration and team building skills
• SKILLS Required: Demonstrates time management and priority setting skills
• SKILLS Required: Effective interpersonal skills
• SKILLS Required: Ability to lead/manage others
• SKILLS Required: Ability to drive multiple projects to successful completion
• SKILLS Preferred: Demonstrated project management expertise (managing budgets, vendor negotiations, and multi-track schedules)
• SKILLS Preferred: High proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint) and Canva or Adobe Creative Suite
• SKILLS Preferred: Strong verbal and written communication skills with experience using CRM platforms for mass messaging
• SKILLS Preferred: Proven ability to work independently, manage competing deadlines, and maintain professional discretion

Work Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location Indianapolis, Indiana

Advertised Salary $40,000.00 - $44,000.00 per year based on experience

Benefits Overview

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Job Classification Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Project Management

Click here to learn more about Indiana University's Job Framework.

Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

Contact Us Request Support Telephone: [phone]