Project Support Specialist II — Document Control & Admin

Zachry Group; Omaha (NE); On-site; USD 48,000 - 66,000; Full time

Job summary

Zachry Group is seeking a Project Support Specialist II for our Omaha, NE office. The role centers on document control and managing the flow of drawings, specifications, RFIs, submittals, and related project documents within the engineering office.

You will review, log, and distribute incoming/outgoing documentation, support presentations, and help manage project records and status reporting to ensure on-time deliverables and quality.

Qualifications

• High School Diploma / GED required; associate/bachelor's degree preferred.
• 1-3 years of project support, document control or similar experience.
• Detail-oriented with ability to prioritize deliverables.
• Proficient in Adobe Acrobat and Microsoft Office (SharePoint, Word, Excel).
• Excellent communication and written skills; strong planning and organizational abilities.
• Problem solving and self-motivation; able to meet deadlines and work independently.
• Experience with document management systems; Aconex a plus.
• Engineering office or similar environment experience is a plus.

Responsibilities

• Review correspondence, proposals, memos and emails for grammar and formatting; ensure adherence to company standards.
• Develop, edit, and support presentations using PowerPoint or similar tools.
• Receive, log, and distribute incoming/outgoing documentation (drawings, specs, RFIs, submittals, etc.).
• Monitor, track, and report on project assignment status to align with time, cost, and quality targets.
• Maintain project record-keeping systems and compliance with SOPs; assist with procedures.
• Coordinate office administration tasks including conference rooms, onboarding, inventory, and event support.
• Perform other duties as assigned.

Skills

Detail oriented

Excellent written communication

Strong organizational skills

Self-starter

Team player

Education

High School Diploma / GED

Associate or Bachelor’s degree

Tools

Adobe Acrobat

Microsoft Office Suite

SharePoint

Excel

Word

Document Management Systems (e.g., Aconex)

Job description

Zachry Group is seeking a Project Support Specialist II for our Omaha, NE office. The role centers on document control and managing the flow of drawings, specifications, RFIs, submittals, and related project documents within the engineering office.

You will review, log, and distribute incoming/outgoing documentation, support presentations, and help manage project records and status reporting to ensure on-time deliverables and quality.