Project Support Specialist

Zachry Group; Omaha (NE); On-site; USD 48,000 - 66,000; Full time

Job summary

Zachry Group is seeking a Project Support Specialist II for our Omaha, NE office. The role centers on document control and managing the flow of drawings, specifications, RFIs, submittals, and related project documents within the engineering office.

You will review, log, and distribute incoming/outgoing documentation, support presentations, and help manage project records and status reporting to ensure on-time deliverables and quality.

Qualifications

• High School Diploma / GED required; associate/bachelor's degree preferred.
• 1-3 years of project support, document control or similar experience.
• Detail-oriented with ability to prioritize deliverables.
• Proficient in Adobe Acrobat and Microsoft Office (SharePoint, Word, Excel).
• Excellent communication and written skills; strong planning and organizational abilities.
• Problem solving and self-motivation; able to meet deadlines and work independently.
• Experience with document management systems; Aconex a plus.
• Engineering office or similar environment experience is a plus.

Responsibilities

• Review correspondence, proposals, memos and emails for grammar and formatting; ensure adherence to company standards.
• Develop, edit, and support presentations using PowerPoint or similar tools.
• Receive, log, and distribute incoming/outgoing documentation (drawings, specs, RFIs, submittals, etc.).
• Monitor, track, and report on project assignment status to align with time, cost, and quality targets.
• Maintain project record-keeping systems and compliance with SOPs; assist with procedures.
• Coordinate office administration tasks including conference rooms, onboarding, inventory, and event support.
• Perform other duties as assigned.

Skills

Detail oriented

Excellent written communication

Strong organizational skills

Self-starter

Team player

Education

High School Diploma / GED

Associate or Bachelor’s degree

Tools

Adobe Acrobat

Microsoft Office Suite

SharePoint

Excel

Word

Document Management Systems (e.g., Aconex)

Job description

Job Description

Zachry Engineering Corporation (ZEC) is currently looking for a talented and self-motivated Project Support Specialist II to join our Omaha, NE office. As a Project Support Specialist Team member, you will be responsible for document control activities, including handling the flow of documentation to and from our clients.

Responsibilities

• Provide routine administrative services in support of engineering professionals working on a project team to include:Review correspondence, proposals, memos and emails for grammatical and formatting accuracy. Ensure documents adhere to company formatting, revision, and quality standards.
  • Developing, editing and supporting presentations via Microsoft PowerPoint or other presentation software.
  • Receive, review, log, and distribute incoming and outgoing documentation, including drawings, specifications, RFIs, submittals, transmittals, procedures, reports, and correspondence.
  • Assists with monitoring, tracking, and reporting on the status of project assignments to ensure time, cost and quality metrics are in line with the approved project plans
• Maintains project record keeping system; ensure that all records management/document practices are performed in accordance with procedures, policies and SOPs. Assist management with maintenance of document control procedures and best practices.
• Perform office administration duties, including coordinating conference rooms, vehicles, and cleaning services; property management, new employee onboarding, office supply inventory and ordering, and event planning/support.
• Other duties as assigned.

Qualifications

• High School Diploma / GED
• Must have 1-3 years of project support, document control or similar experience.
• Must be detail orientated and be able to recognize priority of deliverables for processing.
• Strong technical skills needed in the following: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, etc.) with intermediate to medium skills in Excel and Word.
• Must possess excellent communication and written skills
• Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.
• Must have problem solving skills, to strive to understand contributing factors, work to resolve complex situations with appropriate management.
• Must be a self-starter and dependable. Able to meet committed deadlines, work independently, accountable for work, maintains focus, be punctual, and good attendance.
• Must be able to maintain a professional attitude and work as a team member
• Associate or Bachelor’s degree
• 1 - 3 years of document control / project support experience in an engineering office or similar business environment
• Experience with database entry or other Document Management Systems. Aconex is a plus.
• Comprehensive understanding of engineering documents and deliverables and can file accordingly.
• Experience with file sharing (downloading, uploading, zip files)

PREFERRED QUALIFICATIONS

• Associate or Bachelor’s degree
• 1 - 3 years of document control / project support experience in an engineering office or similar business environment
• Experience with database entry or other Document Management Systems. Aconex is a plus.
• Comprehensive understanding of engineering documents and deliverables and can file accordingly.
• Experience with file sharing (downloading, uploading, zip files)

PHYSICAL DEMANDS

Employee will be required to communicate in person, via telephone, email, video chat and software systems.

WORK ENVIRONMENT

Employee will work in an office setting.

The above description covers the fundamental responsibilities of the Project Support Specialist. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

ZACHRY GROUP is dedicated to providing a Safe and Drug Free work environment; and is an Equal Opportunity Employee