Project Support Specialist- Government Contracts Experience a Plus!

PangeaTwo; Tallahassee (FL); On-site; USD 30,000 - 34,000; Full time

Job summary

PangeaTwo in Tallahassee, FL is seeking a Project Support Specialist with strong data processing and order management skills to join the team. The role focuses on processing client orders, coordinating with vendors, and maintaining accurate project documentation.

Experience in government contracts is a plus; candidates should be detail‑driven, proficient in MS Office (Excel), and able to multitask in a fast‑paced environment.

Qualifications

• 1-2 years of administrative support or customer service.
• Heavy computer work and data entry proficiency.
• Government contracts experience a plus.
• Strong Excel and MS Office skills.
• Excellent attention to detail and accuracy.

Responsibilities

• Process and manage client orders from submission through completion.
• Communicate daily with team members, clients, and vendors to ensure accuracy.
• Create and update project quotes, bids, and specifications.
• Verify order totals, POs, and credit requirements before processing.
• Coordinate installation schedules with warehouses and subcontractors.
• Manage vendor relationships and resolve shipping or billing issues promptly.
• Maintain digital records for active projects.
• Update status reports on timelines and potential delays.
• Suggest improvements to processes and workflows.
• Provide administrative support to project managers and client services.
• Ensure documentation meets quality and compliance standards.

Skills

Data entry

Attention to detail

Multitasking

Communication

Team collaboration

Government contracts experience

Interior design exposure

Tools

Microsoft Office Suite

Excel

Job description

Project Support Specialist- Government Contracts Experience a Plus!

$22 - $25 an hour, depending on experience

Tallahassee, FL

Join a leading furnishings and interiors firm that provides creative, high-end solutions for a diverse range of clients. They are looking for an organized and precise professional to serve as the cornerstone of their project team.

In this role, you will manage the lifecycle of orders, coordinate with vendors, and ensure the accuracy of project documentation. While this position involves some client interaction, the primary focus is on heavy data processing, order management, and operational support. They are looking for a reliable "utility player" who can multitask, think critically, and maintain extreme attention to detail. This is an excellent long‑term opportunity for someone who values stability and skill development.

What You'll Do:

• Process and manage complex client orders from initial submission through final completion
• Communicate daily with team members, clients, and vendors to ensure order accuracy
• Create and update project quotes, bids, and technical specifications
• Verify order totals, purchase order approvals, and credit requirements prior to processing
• Coordinate installation schedules with internal warehouse teams and external subcontractors
• Manage vendor relationships and resolve shipping or billing discrepancies promptly
• Maintain accurate digital records in operating system for all active projects
• Update status reports to keep the team informed on project timelines and potential setbacks
• Identify opportunities to improve existing operational processes and workflow efficiencies
• Provide proactive administrative support to project managers and the broader client services team
• Ensure all documentation meets strict departmental standards for quality and compliance

What They're Looking For:

• Minimum of 1-2 years of experience in administrative support or customer service
• High level of comfort with heavy computer work and data entry
• Experience working with government contracts a plus!
• Proficiency in Microsoft Office Suite with strong Excel skills
• Exceptional attention to detail and a high level of accuracy in data processing
• Ability to multitask and transition between different operational tasks seamlessly
• Strong communication skills and the ability to work collaboratively in a team environment
• Capability to think independently and manage a busy, shifting workload without constant oversight
• Prior experience in the interior design or contract furniture industry is a plus

At our clients' request, only individuals with required experience will be considered.

Please note - if you have recently submitted your resume to a PangeaTwo posting, your qualifications will be considered for other open opportunities.

Your resume will never be submitted to a client without your prior knowledge and consent to do so.