Project Support Specialist

Apex Companies, LLC; Walla Walla (WA); On-site; USD 35,817 - 38,572; Full time

Job summary

Apex Companies LLC in Vancouver, WA is seeking a Project Support Specialist to provide office administration and project support across departments. The role acts as a bridge between technical teams and the administrative/financial side, ensuring smooth information flow and timely deliverables.

Candidates should have GED or HS diploma and at least 2 years of relevant experience, with proficiency in MS Office and Excel. Experience with Deltek Vision is highly desirable.

Qualifications

• GED or HS Diploma required.
• 2+ years of relevant experience.
• Familiarity with accounting software including Deltek Vision is highly desired.

Responsibilities

• Take initiative in learning project coordination and project support tasks.
• Prepare and support project-related administrative tasks.
• Assemble and produce project documents (electronic and hard copies).
• Sample management - data entry including database management.
• Organize and maintain field equipment room.
• Assist in tracking project timelines and deliverables to help ensure on-time completion.
• Maintain accurate records, files, and project data in internal systems and shared platforms.
• Familiarity with contracts to review for accuracy, consistency, and formatting.

Skills

MS Office

Excel

Education

GED or HS Diploma

Tools

Deltek Vision

Job description

Are you driven to grow, lead, and make a meaningful impact? At Apex, we're building more than a consulting and engineering firm-we're creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you'll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to grow, we're focused on building a team of high-performing professionals who are ready to lead, collaborate, and push what's possible. At Apex, you don't just join a company, you help shape what comes next.

Apex Companies LLC isseekinga highly motivated administrative professional to provideboth office administrative support and projectsupportfor a variety of departments within our Vancouver, Washington office.The ideal candidate willhavedemonstratedexperience in providing excellent customer service andtaking initiative to fulfil a variety ofresponsibilities.

Project/Office Support Specialist

• Location: Walla Walla, WA
• Employment Type: Full-time
• Role Purpose: To act as the "bridge" between the technical teams and the administrative/financial side of the business.

Your Responsibilities as a Project Support Specialist/Office Administrator:

Project SupportResponsibilities

• Take initiative in learning project coordinationand project support tasks.
• Prepareand support project-related administrative tasks.
• Assembleand produce project documents(electronic and hard copies).
• Sample management -data entryincluding database management.
• Organize andmaintainfieldequipment room.
• Assistin tracking project timelinesanddeliverables to help ensure on-time completion.
• Maintainaccuraterecords, files, and project data in internal systems and shared platforms.
• Familiarity with contracts toreview foraccuracy, consistency, and formatting.

Office Administrator Responsibilities

• Have aprofessional,enthusiastic, organized, and communicativepresencewith office visitors and staff.
• Manage officemail, deliveries,supplies,and kitcheninventory.
• Maintain cleanliness in shared officespaces andcoordinate office maintenance promptly withofficemanager.
• Organize, plan, and leadoffice eventsto promote comradery andcoordinate with other offices for company events.
• Coordinate with office Green Teamregardingoffice initiatives and creativeGreen Teamopportunities.
• Support communicationtohelp coordinate activities, equipment,and resources across departments.
• Identifyopportunities to improve administrative processes and project documentation workflows.

What we’re looking for:

Minimum Requirements:

• GED or HS Diploma required
• 2+ years of relevant experience

Preferred Qualifications:

• Experience performing GL accounting and financial reporting
• Highly organized and strong attention to detail-Independent thinker/self-motivated
• High degree of professionalism.
• Excellent written and verbal communication skills
• Proficient with MS Office/Excel (PowerPoint is a plus)
• Familiarity with one or more accounting operating systems. Deltek Vision experience is highly desired.

Hourly Expected Pay Range

$26 — $28 USD

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [e-mail] or [phone]. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer

Apex Job Title: Project Support Specialist

Req ID: 11876