Project Support Specialist

Apex Clearing Corporation; Vancouver (WA); On-site; USD 35,817 - 38,572; Full time

Benefits offered by this job

Company-subsidized medical and dental

401k match

Tuition assistance

Performance-based bonuses

Job summary

Apex Clearing Corporation is seeking a Project Support Specialist/Office Administrator in Vancouver, WA. This role requires strong administrative support skills, project coordination, and excellent customer service. Ideal candidates will excel in a collaborative environment and have a passion for supporting multiple departments with a variety of responsibilities.

The position offers benefits including medical, dental, and performance-based bonuses, and requires a GED or HS Diploma along with 2+ years of experience.

Qualifications

• 2+ years of relevant experience in administrative roles.
• Experience in project coordination or support tasks.
• Proficiency with MS Excel and other MS Office applications.

Responsibilities

• Support project-related administrative tasks and coordination.
• Maintain project data and documentation for accuracy.
• Engage with office visitors professionally.

Skills

Customer Service

Organization

Attention to Detail

Communication

MS Office/Excel

Education

GED or HS Diploma

Tools

Deltek Vision

Job description

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to grow, we’re focused on building a team of high-performing professionals who are ready to lead, collaborate, and push what’s possible. At Apex, you don’t just join a company, you help shape what comes next.

Apex Companies LLC is seeking a highly motivated administrative professional to provide both office administrative support and project support for a variety of departments within our Vancouver, Washington office. The ideal candidate will have demonstrated experience in providing excellent customer service and taking initiative to fulfil a variety of responsibilities.

Project /Office Support Specialist

• Employment Type: Full-time
• Role Purpose: To act as the "bridge" between the technical teams and the administrative/financial side of the business.

Your Responsibilities as a Project Support Specialist/Office Administrator:

Project Support Responsibilities

• Take initiative in learning project coordination and project support tasks.
• Prepare and support project-related administrative tasks.
• Assemble and produce project documents (electronic and hard copies).
• Organize and maintain field equipment room.
• Assist in tracking project timelines and deliverables to help ensure on-time completion.
• Maintain accurate records, files, and project data in internal systems and shared platforms.
• Familiarity with contracts to review for accuracy, consistency, and formatting.

Office Administrator Responsibilities

• Have a professional, enthusiastic, organized, and communicative presence with office visitors and staff.
• Manage office mail, deliveries, supplies, and kitchen inventory.
• Maintain cleanliness in shared office spaces and coordinate office maintenance promptly with office manager.
• Organize, plan, and lead office events to promote camaraderie and coordinate with other offices for company events.
• Coordinate with office Green Team regarding office initiatives and creative Green Team opportunities.
• Support communication to help coordinate activities, equipment, and resources across departments.
• Identify opportunities to improve administrative processes and project documentation workflows.

What we're looking for:

• GED or HS Diploma required
• 2+ years of relevant experience

Preferred Qualifications:

• Experience performing GL accounting and financial reporting
• Highly organized and strong attention to detail - Independent thinker/self-motivated
• High degree of professionalism.
• Excellent written and verbal communication skills
• Proficient with MS Office/Excel (PowerPoint is a plus)
• Familiarity with one or more accounting operating systems. Deltek Vision experience is highly desired.

Why you'll love working for us:

• Company-subsidized medical and dental.
• Company-paid life, short, and long-term disability.
• 401k match, tuition assistance, and more.
• Cross-training and the ability to work on a variety of projects.
• Performance-based bonuses or other incentives.
• Working with the best and brightest in the industry.
• 2,000+ employee national firm with 70+ locations across the US.

Apex job title: Project Support Specialist/Office Administrator

Hourly Expected Pay Range

$26 - $28 USD

We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact [e-mail] or [phone]. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer