Project Support Specialist

Automatic Data Processing, Inc.; Las Vegas (NV); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Weekly pay

Medical, dental, and vision insurance

Paid time off and holidays

401(k) with company match

Job summary

A-1 Mechanical & Electric is seeking an organized HVAC Project Support Specialist to coordinate installation projects from scheduling through completion. This in-person, office-based role requires proactive communication with customers, field personnel, and vendors to keep projects on track and maximize client satisfaction.

The ideal candidate will manage multiple projects with strong time-management, detail-orientation, and problem-solving skills, while supporting documentation, procurement,

Qualifications

• 5+ years of experience in HVAC, construction project coordination, administrative project support, or a related field.
• General knowledge of HVAC systems and installation processes.
• Excellent communication, organization, time management, and problem-solving skills.
• Ability to independently manage multiple projects, deadlines, and shifting priorities.
• Strong attention to detail, accuracy, and follow-through.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Professional, customer-focused attitude with sound judgment, initiative, and the ability to work with minimal supervision.

Responsibilities

• Coordinate HVAC installation projects from scheduling through completion, managing timelines, milestones, and changing priorities.
• Communicate with customers, field personnel, subcontractors, suppliers, and management to ensure projects stay on track.
• Anticipate scheduling conflicts and delays, proactively resolve issues, and support customer retention and new business opportunities.

Skills

HVAC knowledge

Project coordination

Communication

Time management

Problem-solving

Multitasking

Attention to detail

Organizational skills

Tools

Outlook

Word

Excel

Job description

Salary Range: $55,000.00 To $60,000.00 Annually

HVAC Project Support Specialist

A-1 Mechanical & Electric | Las Vegas / Henderson, NV

Full-Time | In-Person | Office-Based

Salary: $55,000–$60,000 annually, depending on experience

About Us

A-1 Mechanical & Electric is an established HVAC and electrical contractor serving the Las Vegas Valley, committed to quality workmanship, dependable service, and customer satisfaction.

We are seeking a highly organized, motivated, and proactive HVAC Project Support Specialist to coordinate installation projects and keep operations running efficiently.

Our ideal candidate anticipates needs, takes initiative, prioritizes effectively, communicates clearly, and follows through without constant supervision. We value accountability, resourcefulness, and a relentless drive to get things done.

Key Responsibilities

Project Coordination & Scheduling

• Coordinate HVAC installation projects from scheduling through completion, managing timelines, milestones, and changing priorities.
• Communicate with customers, field personnel, subcontractors, suppliers, and management to ensure projects stay on track.
• Anticipate scheduling conflicts and delays, proactively resolve issues, and support customer retention and new business opportunities.

Documentation & Administrative Support

• Prepare, submit, and track maintenance agreements, permits, rebates, drawings, submittals, and project reports.
• Maintain accurate records, monitor outstanding requirements, and ensure timely follow-up.
• Support compliance with project specifications, permitting requirements, and company procedures.

Equipment & Material Coordination

• Coordinate equipment procurement, material orders, and deliveries.
• Communicate with vendors regarding pricing, availability, and delivery schedules.
• Track materials and collaborate with internal teams to prevent delays and scheduling conflicts.

Customer Service & Communication

• Serve as a primary customer contact, providing timely updates, realistic expectations, and professional responses to inquiries.
• Follow up after installations to ensure satisfaction and introduce available maintenance and service membership programs.
• Build positive customer relationships that encourage repeat business and referrals.

Qualifications

Required

• 5+ years of experience in HVAC, construction project coordination, administrative project support, or a related field.
• General knowledge of HVAC systems and installation processes.
• Excellent communication, organization, time management, and problem-solving skills.
• Ability to independently manage multiple projects, deadlines, and shifting priorities.
• Strong attention to detail, accuracy, and follow-through.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Professional, customer-focused attitude with sound judgment, initiative, and the ability to work with minimal supervision.

Preferred

• 5+ years of HVAC or construction industry experience, particularly coordinating residential or commercial installations.
• Familiarity with permitting, equipment procurement, and vendor coordination.
• Experience with HVAC or construction project management software.

What Makes You Successful

We're looking for someone who takes ownership, stays ahead of problems, communicates effectively, prioritizes competing demands, finds solutions, and works collaboratively.

Technical experience is important, but a positive attitude, accountability, adaptability, and consistent follow-through are equally valuable.

• Annual Salary:$55,000–$60,000, based on experience
• Weekly pay
• Medical, dental, and vision insurance
• Paid time off and paid holidays
• 401(k) with company match

Full-time, in-person, office-based position in a fast-paced environment supporting multiple active projects. Schedule flexibility may be required to accommodate project demands and urgent operational needs.

A-1 Mechanical & Electric is an Equal Opportunity Employer.